Document Services Workflow Coordinator Position Available In New York, New York

Document Services Workflow Coordinator Paul, Weiss, Rifkind, Wharton & Garrison

LLP – 4.0

New York, NY Job Details Full-time $80,000 – $105,000 a year 8 hours ago Qualifications Microsoft PowerPoint Microsoft Excel Customer service Intake Visio Mid-level 3 years iManage Contracts ServiceNow Proofreading Communication skills Adobe Acrobat Full Job Description Paul, Weiss is looking for a FT workflow coordinator with excellent technical, customer service and communication skills joining the Document Services Team Monday-Friday in the New York Office. This is a remote position with minimal onsite requirements as follows:1) during the initial training period, 2) once monthly onsite collaboration days, and 3) the potential for one-off/rare onsite needs. Base schedule is Monday-Friday 1p-9p. However, schedule will vary based on operational needs between the 11a to 11p EST time frame. Responsibilities Communicates with clients regarding project submissions, including seeking additional information, negotiating deadlines and providing status updates Assesses requests, leveraging superior knowledge of applications and processing best practices Logs work in the ServiceNow system Assigns work to operators and proofreaders Provides coverage for absent front desk staff (Supervisors and Lead Operators) Works closely with Supervisors to determine parameters of deliverables and assess available bandwidth Collaborates in a team environment to complete complex projects. Job Specifications Client-forward sensibilities and exceptional customer service and communication skills Minimum 3 years’ workflow, intake or coordination experience in a document production environment within the legal industry High level of knowledge in Word 2016, Excel 2016, PowerPoint 2016 and Adobe DC required Comprehensive understanding of Outlook, Visio, DocXtools, Best Authority, Litera Change-Pro, Adobe Acrobat DC, iManage, Contract Companion and Kofax Power PDF Proofreading skills and familiarity with business vocabulary and legal terminology a plus

Working Conditions:

This is a remote position with minimal onsite requirements as follows:1) during the initial training period, 2) once monthly onsite collaboration days, and 3) the potential for one-off/rare onsite needs. Base schedule is Monday-Friday 1p-9p. However, schedule will vary based on needs between the 11a to 11p time frame.

Salary:

$80,000 – $105,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.

Disclaimer Statement:

The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualification required of employees assigned to this job. Organization Paul, Weiss, Rifkind, Wharton & Garrison LLP Work Locations 1285 Avenue of Americas, New York, NY 10019-6064 Job Posting Jun 13, 2025, 9:33:42 AM