Senior Associate, Regulatory Operations Position Available In New York, New York

Company description For decades, Saatchi & Saatchi Wellness has provided consumer and professional marketing, strategic consulting, and medical education to pharmaceutical and wellness brands. Our mission is to inspire a healthier, happier, well-er world through award-winning work. If you google us (which you may have done already), you’ll see that spreading wellness is literally our mission. We don’t just talk about making your well-being the most important thing, we mean it. Having a flexible hybrid-work policy, plentiful time off, and colleagues who want you to do well are all part of the gig. Oh, and of course the opportunity to work on some of the good-vibiest campaigns on the planet with very caring, very resourceful people. So, if you’re a rockstar writer, aspiring strategist, jill—or jack—of all trades, or just an all-around nice person, let’s chat. Overview The Senior Associate, Regulatory Review is responsible for ensuring regulatory submissions follow the protocols established by our pharmaceutical and medical/surgical device clients for promotional materials. This includes knowing and creating components of a submission package based on medium, agility in working in VEEVA and/or various other submission platforms, managing reference library that includes collecting and validating according to SSW or clients’ specifications, facilitating communication among team members about the status of projects currently underway, training brand teams, and data entry. Maintaining communication and cooperation on projects and processes across Saatchi & Saatchi Wellness (SSW) teams regarding all types of submission preparation and delivery: print, digital, video, and social media is vital. In addition, identifying ways to improve on process and efficiencies, as well as a high level of organization and attention to detail are required to ensure submissions are correct and error-free. Responsibilities Core Duties and Responsibilities Submit completed materials to the client, both electronically and/or in hard copy, as determined by the clients’ specifications Maintain a comprehensive and accurate record of all current and upcoming submissions including the stage of review, job codes, references, and deadlines Understand and document client-mandated submission requirements and ensure these protocols are maintained Experience with Veeva or other submissions platform Comfort in onboarding new/existing staff to client processes Proofread against multiple source documents to check for accuracy prior to submissions Prioritize work effectively to meet all client deadlines Act as a point of contact for internal Account teams and Project Management Attend and contribute to internal/external team status meetings Collaborate with internal, multidisciplinary team members (Account Services, Project Management, Design, User Experience, etc.) Stay abreast of regulatory industry trends Qualifications Preferred 1-2 years of experience working in submissions Experience in Pharmaceutical Industry or Healthcare Marketing Must demonstrate clear, concise technical writing ability Must be articulate with strong attention to detail and proficient reading comprehension Excellent spelling, grammar and proofreading skills Ability to successfully organize, prioritize and manage complex projects in a deadline-driven environment is a must Strong problem-solving skills Proficiency in Windows and Mac programs, web and mobile platforms, Microsoft Office Suite, Adobe Acrobat, and Screenshot capture software Ability to follow strict procedures and meet deadlines Self-motivated and committed to completing assigned tasks Strong communication and interpersonal skills, a positive attitude and the ability to thrive in a collaborative agency environment with multi-disciplinary teams required Additional information Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off. If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.

Compensation Range:

$53,200 – $77,280 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 07/23/2025.

Qualifications:

Preferred 1-2 years of experience working in submissions Experience in Pharmaceutical Industry or Healthcare Marketing Must demonstrate clear, concise technical writing ability Must be articulate with strong attention to detail and proficient reading comprehension Excellent spelling, grammar and proofreading skills Ability to successfully organize, prioritize and manage complex projects in a deadline-driven environment is a must Strong problem-solving skills Proficiency in Windows and Mac programs, web and mobile platforms, Microsoft Office Suite, Adobe Acrobat, and Screenshot capture software Ability to follow strict procedures and meet deadlines Self-motivated and committed to completing assigned tasks Strong communication and interpersonal skills, a positive attitude and the ability to thrive in a collaborative agency environment with multi-disciplinary teams required