Administrative Specialist Position Available In Mecklenburg, North Carolina

Job Title:

Administrative Specialist Job Description Join our dynamic team of administrative professionals in the Charlotte, NC office. We collaborate with engineering professionals to achieve remarkable outcomes. Supporting all engineering disciplines, our work is diverse, challenging, and immensely rewarding. We are passionate about our roles and take personal responsibility to ensure success. If you possess advanced word processing skills and excel as a hands-on team player, capable of multitasking in a fast-paced environment under tight deadlines, we eagerly await your application. Responsibilities Key, edit, and compile complex project-related documents such as construction specifications, technical reports, and memos. Coordinate production, distribution, and tracking of design and construction documents, including plans and specifications, contractor submittals, meeting notes, and correspondence. Type, revise, and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, or previous versions. Ensure deliverables are clear, concise, well-organized, and accurate. Ensure compliance with corporate branding and template standards, as well as client standards and expectations. Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies. Provide general office support, including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous tasks/projects as requested. Work under minimal supervision and meet compressed deadlines. Maintain a professional approach and commitment to being an engaged team member and an active participant in our employee-owned culture. Essential Skills Advanced MS Word and Excel skills. Proficiency with PDF creation software, such as Bluebeam or Adobe Acrobat. Proficiency with Adobe Creative Suite software. Experience with VisiSpecs, SpecsIntact, or similar software. Additional Skills & Qualifications High school diploma or equivalent required; AS/BS in related field preferred. Minimum three years of experience. Prior experience in construction or A/E industry preferred but not required. Exceptionally well-organized and detail-oriented. Committed to excellence in professionalism and customer service. Work Environment This long-term role is within a great international organization that offers room for growth. The work environment is fast-paced and dynamic, requiring a professional approach and commitment to teamwork. Dress code is business casual, and the office is equipped with the latest Microsoft Office suite and other relevant software for optimal productivity.