Assistant, Administrative, Adult Education Position Available In Guilford, North Carolina

Assistant, Administrative, Adult Education 4.2 4.2 out of 5 stars 601 High Point Rd., Jamestown, NC 27282 At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive. The administrative assistant provides a wide variety of administrative and support functions for the Adult Education department. The administrative assistant will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes. Min Salary $40,172.55 Mid Salary $45,194.12 – We offer a competitive salary package that will be determined based on the candidate’s experience level and qualifications related to the job. Compensation will be commensurate with your level of experience. Duties/Functions Difficult Challenges Contacts Education Required Associate degree in Business Administration, Office Management or related field, or at least four years of related administrative experience. Education Preferred Experience Required Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas: 1. Thorough knowledge of office practices, procedures, and equipment to include basic accounting practices to track budget and expenditures. 2. Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications. Experience Preferred KSA Required Ability to create, correct, and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communication software. Willingness to be continually updated in these skills. Ability to work independently with limited supervision. Demonstrate initiative in upgrading skills with professional development opportunities. Ability to handle paperwork and confidential information with discretion and sensitivity. Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks. Ability to work efficiently and calmly under pressure. Strong verbal skills and personable manner in dealing with the public in person and on the phone. Ability to compose correspondence with correct punctuation and grammar. Strong proof-reading skills. Ability to communicate effectively both orally and in written form. Punctuality and flexibility in time management. Neat, professional, appearance and attire. Proficient computer skills. Accuracy and attention to detail is a must. Ability to organize and maintain files for ready access. Must be willing to work flexible schedules as needed. Will be in constant with public at all times. KSA Preferred Department/Job Specific Requirements Perform monthly audits for membership and contact hour courses (sign-in sheets, instructor contract revisions, student rosters, etc.) to ensure accurate data entry and compliance with auditing and FTE requirements. Arrange coverage for Adult Education classes as needed, secure substitute instructors under the direction of the Adult Education Director, Associate Dean or Dean. Prepare monthly payroll for adjunct instructors. Create and/or amend instructor contracts. Assist with building class sections. Assist with student registration and front office coverage. Must be able to work days, Monday – Friday, 8:00 am – 5:00 pm. Participate in professional development activities in order to improve Adult Education knowledge and skill base. The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: Ethics Safety/Shooter on Campus Personal Information Protection Training (PIP) Anti-Discrimination/Harassment & Title IX Other training may be required as determined applicable. Physical Demands Posting Type Staff Posting Detail Information Posting Number 2025-074-REG Open Date 05/27/2025 Close Date 06/19/2025 Open Until Filled No Special Instructions to Applicants Please submit completed application to include transcripts and cover letter. All applicable experience must be included in the application. Pre-employment testing is a requirement for this position.