ASSISTANT RECORDS ANALYST Position Available In Providence, Rhode Island

ASSISTANT RECORDS ANALYST

State of Rhode Island – 3.9 Providence, RI Job Details $49,834 – $55,353 a year 1 day ago Qualifications Customer service Mid-level Full Job Description

JOB GENERAL STATEMENT OF DUTIES

To perform, under supervision, responsible technical work in a statewide records management program; and to do related work as required.

SUPERVISION RECEIVED

Works under the technical supervision of a superior from whom work assignments are received; work is reviewed usually upon completion for conformance to directions and instructions.

SUPERVISION EXERCISED

Supervises and reviews the work of subordinates assigned to assist.

EXAMPLE OF DUTIES

To perform, under supervision, responsible technical work in a statewide records management program.

To assist in taking periodic inventories of records, identifying and classifying them; to make appraisals of such records for the purpose of recommending their retention, destruction or transfer to a records center.

To make or assist in making studies and recommendations for the use of microfilming or other photographic equipment for the protection of vital records, or to reduce the floor space and equipment required to store such records.

To make or assist in making studies of existing records storage methods and to make recommendations to responsible departmental personnel for their improvement and recommendations for adequate protection of records from hazards of fire or deterioration from atmospheric or other conditions.

To assist in the operation and maintenance of a centralized records storage center and reference service.

To do related work as required.

SUPPLEMENTAL INFORMATION

This position is responsible for handling all adoptions at the Center for Vital Records, including coordinating with RI Family Court. The preferred candidate will also assist in the customer service area as required to ensure compliance with the rules and regulations governing Vital Records. This preferred candidate will support the customers service area as needed and adhere to the rules and regulations governing Vital Records. This preferred candidate will provide customer service as needed to local, state and government agencies.

• Receive Report of Adoptions from Family Court
• Flag records in the Rhode Island Vital Events System
• File sealed vital records
• Payment processing for customers
• Assist the Voluntary Acknowledge of Parentage Program
• Telephone coverage
• Process vital records requests