Coordinator, Education, Events & Exhibits Position Available In Montgomery, Pennsylvania

Coordinator, Education, Events & Exhibits

NASPGHAN

Ambler, PA 19002 • Hybrid work About

NASPGHAN

The North American Society for Pediatric Gastroenterology, Hepatology and Nutrition (NASPGHAN) is the leading non-profit organization in North America—and the largest globally—dedicated to advancing the care of children with digestive disorders. Founded in 1972, our mission is to be a world leader in research, education, clinical practice, and advocacy in pediatric gastroenterology, hepatology, and nutrition.

Position Summary:

NASPGHAN

is seeking a highly organized, detail-oriented Coordinator, Education, Events and Exhibits to support the functions of education, events, and exhibits for a fast-paced, small healthcare-related association. This role is integral to the successful execution of in-person and online educational events, from continuing education initiatives, including webinars and podcasts to large annual conferences. The ideal candidate will thrive in a dynamic, fast-paced environment and bring a proactive, inquisitive mindset to the team. The position requires exceptional administrative and data-entry skills, with strong logistical, technological, and customer-service competencies. The ideal candidate will be able to balance routine administrative tasks for multiple events simultaneously with a high degree of accuracy and quality.

Reporting relationship:

Reports to Director, Meetings & Exhibits – 60% Reports to Director, Education – 40%

Key Responsibilities:

The position requires providing direct administrative support to both Directors, including scheduling, logistics coordination, and event communications. Key responsibilities across each function include, but are not limited to: Enter data for CME (Continuing Medical Education) and MOC (Maintenance of Certification) programs with accuracy and attention to detail. Coordinate with event speakers both through verbal and electronic communication to confirm participation, collect materials, and ensure timely communication. Monitor and track project timelines and deadlines in excel and Trello, ensuring milestones are met. Process event-related payments in iMIS, maintaining accurate records and working with finance as needed. Conduct registration processes for educational events, including providing on-site registration for the annual meeting with exceptional customer service skills. Utilize and maintain the online Learning Management System (LMS) for content entry, reporting, analysis, and product management. Coordinate the development of public education material and support content development, review, translation, and publishing to the http://www.gikids.org website. Create and support event-related material such as documents, reports, and presentations using Micro-soft office technology. Collaborate with cross-functional staff to ensure seamless workflows.

Ideal Candidate Characteristics:

Exceptional interpersonal and customer service skills in this highly visible member-facing role. Committed to quality and being a solution-provider while engaging in inbound/outbound member and customer communication. Desire to learn the best practices in event management and nonprofit administration. Approach tasks with an initiative-taking, positive mindset and a willingness to learn and grow in the role. Self-motivated and committed to owning the assigned responsibilities from concept to completion.

Qualifications:

Bachelor’s degree in business administration, event management, or related field preferred. OR Minimum 2 years of education, exhibits or event management experience, ideally within a nonprofit or association setting. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); experience with virtual event platforms a plus. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills. Ability to work both independently and collaboratively as part of a team. Familiarity with event planning terminology and concepts. Comfortable in a fast-paced environment with shifting priorities. Willingness to travel up to 25% for meetings or events. Must be able to commute to Ambler, PA 19002 and self-motivated when working in a hybrid office environment.

Growth Opportunity:

This position offers strong potential for growth into more advanced event planning roles. Advancement will be based on performance, skill development, and organizational needs.

To Apply:

Please submit your resume and a cover letter detailing your relevant experience and explaining your interest in this role to hr@naspghan.org.

Note:

This job description is not exhaustive and may evolve based on organizational needs.

Job Type:

Full-time Pay:

$50,000.00 – $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Flexible schedule Flexible spending account Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Weekends as needed

Work Location:

Hybrid remote in Ambler, PA 19002