Administrative Specialist 3-Graduate Medical Education (2902) Position Available In Shelby, Tennessee

Administrative Specialist 3-Graduate Medical Education (2902)
University of Tennessee Health Science Center
in Memphis, TN

Apply Now Type:

Full-Time

Salary:

Salary:

$19.67

Posted:

05/11/2025

Category:

Administrative Assistants Job Description Market Range:

06

Hiring Salary:

$19.67/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS

The Administrative Specialist 3 provides administrative support within Graduate Medical Education Pediatrics office. Responsibilities
Serves as the initial point-of-contact within the department; answers phone calls, greets visitors, collects and distributes mail, orders supply, and liaison for conference meetings.
Maintains resident time sheets, academic files, and schedules mid-year and end of year evaluations for residents.
Provides support for all residency events, i.e., annual wellness, holiday, graduation, and UT alumni receptions.
Manages the Program Director’s schedule and prepares training verification for Program Director’s signature.
Prepares graduation invitations, summative letters, transfer letters, and letters of standings for graduates.
Assists Associate Director, Assistant Program Directors, and Chief Residents with calendars and schedules, travel arrangements, and program specific task.
Distributes Electronic Residency Applications Systems (ERAS) applications to faculty prior to interviews and prepares letters of recommendations to upload into ERAS.
Records and distributes minutes for assigned meetings.
Performs other duties as assigned.
Qualifications

MINIMUM REQUIREMENTS

EDUCATION:

High School Diploma or GED. (TRANSCRIPT

REQUIRED

)

EXPERIENCE

Four (4) years related administrative office work experience; OR Associate’s Degree in a related field and two (2) years related experience; OR a combination of education and experience to equal four (4) years.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to prepare written reports and maintain organization of documents and files.
Ability to maintain confidential and detailed information.
Excellent interpersonal and communication skills with diverse populations.
Knowledge of Microsoft Office system.
Ability to prioritize task and meet deadlines.

WORK SCHEDULE

This position may be occasionally required to work evenings and weekends. Job Info
Job Identification 2902
Job Category Administrative
Posting Date 05/07/2025, 05:51 PM
Job Schedule Full time
Locations 910 Madison Avenue, Memphis, TN, 38163, US
All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University. Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 910 Madison Avenue, Suite 826, Memphis, Tennessee 38163, telephone at 901-448-2133 or 901-448-7382 (V/TTY available). Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.
Apply Now