Student Services Administrative Assistant Position Available In Middlesex, Massachusetts

Student Services Administrative Assistant Francis W. Parker Charter Essential Schools 49 Antietam Street, Devens, MA 01434

JOB SUMMARY:

The Student Services Administrative Assistant provides administrative support to the Special Education Director, School Psychologist, and Special Education teachers, serves as a source of information for students, faculty, and parents; and assures the smooth operation of the day-to-day activities of the Special Education office.

JOB RESPONSIBILITIES

Create processes and procedures to comply with State and Federal requirements for all IEPs Send, Receive, and Track IEPs consistent with required timelines Send, Receive, and Track Special Education Consents, Evaluation Reports, and related documentation consistent with required timelines Partner with the Director of Special Education to create and execute necessary tracking systems Manage, File, and Archive confidential paper and digital records Prepare correspondence, produce mass mailings, and maintain Special Education office records In absence of Special Education Director, respond to needs, concerns and questions Support the functions of the Main Office from 8:00-9:00 am every morning Maintain all Special Education student records according to Massachusetts Record Regulations, including the dissemination and destruction of records maintained by the Special Education Department.

Manage ESPED and other Special Education databases for Special Education students: Ensure data integrity of ESPED database Partner with the Director of Special Education to maintain and prepare data necessary for state and federal Reports (i.e., SIMS, Medicaid) Partner with the Director of Special Education to maintain and prepare data necessary for MCAS Accommodation Reports Develop new reports for in-house needs Train users on ESPED Liaison to ESPED/Frontline Access other pertinent databases as needed Handle necessary correspondence: Teachers, Students, Parents, SEPAC DESE Outside Providers (BCBA, OT, PT, Psychologists, etc.) Perform a wide variety of administrative tasks to support the Director of Special Education including: Serve as liaison and information coordinator among Special Education staff, faculty, parents, sending school districts, and outside agencies Maintain special education workflow for the Director and Special Education Staff, prioritizing and distributing tasks Support the planning and meeting preparation of Special Education staff and parent informational events, including regularly scheduled SEPAC meetings Assist in various assignments and projects which are an extension of the Special Education Directors responsibilities, as appropriate. Order, Track, Maintain Supplies

REQUIRED SKILLS/ABILITIES

Maintain strict confidentiality Proficient in Microsoft Office Suite Excellent verbal and written communication skills with an attention to detail A high degree of organizational and time management skills, with an ability to prioritize, multi-task, and handle diverse tasks Ability to work independently and as part of a team Ability to relate in a positive manner with members of the public, parents, staff, and students