Assistant Superintendent for Personnel Position Available In Ontario, New York

Assistant Superintendent for

Personnel JobID:

2215

Position Type:

Administration/ Assistant Superintendent for Personnel +

Date Posted:

6/9/2025 +

Location:

Human Resources Department +

Closing Date:

07/31/2025 JOB

DESCRIPTION TITLE

Assistant Superintendent for Personnel – October 15, 2025 start date This is an administrative position involving planning, coordinating, and supervising the operation of the personnel office in such a way as to promote the overall efficiency of the school system, enhance the morale of school district personnel, and maximize the educational opportunities and benefits available to each individual child through the recruitment and hiring of the most highly qualified staff members available. The Assistant Superintendent for Personnel coordinates surveys and research conducted in the district’s schools as required by federal, state, and local agencies, as well as those projects requested by the Superintendent of Schools, and to interpret and disseminate salient related findings to district personnel. Work is performed in accordance with established policy, under general supervision, with leeway permitted for the exercise of independent judgment. Supervision is exercised over custodial, intermediate supervisors, and other assigned staff. Does related work as required.

IMMEDIATE SUPERVISOR

Superintendent of Schools

QUALIFICATIONS

1. Hold valid New York State certifications as a School District Administrator. 2. Hold Masters Degree or higher from an accredited college or university, with a strong background in education administration and supervision, or hold education appropriate for the Civil Service position of Director of Human Resources. 3. Have demonstrated leadership ability in working with staff and the general public. 4. Have a minimum of five years of successful teaching and/or administrative experience; or meet minimum Civil Service qualifications. 5. Possess the ability to interact and communicate effectively with personnel at all levels of the organization. 6. Hold high and clear expectations for students, staff, and self. 7. Possess a management style which fosters a team effort. 8. Effective communication and problem solving skills. 9. Such alternatives to the above qualifications as the Superintendent of Schools may find appropriate and acceptable.

SUPERVISES

Personnel Office Staff Members

GENERAL RESPONSIBILITIES

+ Plans and directs a program for recruitment, selection, assignment, performance and retention of the best qualified staff members. + Administers provisions of the Education Law, Civil Service Law, and Commissioner’s Regulations as they apply to the employment of certificated personnel. + Serves as a member of the Central Office Staff and Administrative Team. + Responds to questionnaires, surveys, statistical studies, etc., from research or professional organizations, and conducts such research as may be requested by the Superintendent of Schools. + Supports Superintendent in his/her overall administrative efforts and keeps him/her informed of pertinent personnel issues. + Oversees District Wellness Committee + Maintain Data Security as applicable + Maintain confidentiality with staff, student, family and negotiations information

SPECIFIC RESPONSIBILITIES

Recruitment + Coordinates all details involving recruitment of administrators, teachers, and non-instructional personnel. + Confers with Superintendent and District administrative staff to determine annual personnel needs. + Acts as liaison between school and professional placement offices. + Processes all teacher applications and application requests. + Evaluates credentials and coordinates interview process. + Develops lesson observation for candidates and monitors probationary teacher and administrator performance. + Interviews candidates. + Provides recruitment materials to college placement offices for distribution to prospective candidates. + Establishes contacts with area school personnel directors to assure a mutual exchange of information relative to recruitment and personnel management. + Coordinates the recruitment and employment of substitute teachers, and maintains accurate records of the same. Professional Development + Responsible for administration of the observation process and evaluation of all district staff. + Works closely with Mentor Teachers and Building Principals to monitor performance of probationary and tenured staff members. + Facilitate improvement plans for staff members requiring remediation. + Coordinates the processing of required employment documents for instructional personnel. + Conduct reviews and monitors performance indicators as needed. + Assists building principals with orientation of new staff members. + Conducts individual meetings with certified staff. Management of Personnel Data + Maintains accurate records of graduate/inservice credits earned by staff. + Prepares and distributes salary statements and adjustments to teaching staff. + Works closely with central office and building administrators on specific issues regarding teacher certification. + Informs teachers of certification status and requirements. + Maintains accurate records of transfers, leave of absences, tenure, and seniority. + Assumes responsibility for teachers’ personnel files, maintaining records of evaluations and confidential materials. + Prepares personnel cost projections for budget purposes. + Prepares statistical analyses of professional staff as requested. + Prepares personnel agenda for monthly meetings of the Board of Education. + Works closely with payroll office personnel for salary administration. + Prepares local, state, and federal surveys and statistical reports as requested or required. Labor Relations + Serves as member of district’s team during negotiations with teaching and non-teaching personnel. + Assists in the formulation of district proposals. + Conducts appropriate research for the development of statistical data required for negotiations. + Assists in the administration of the negotiated agreement. + Prepares required documentation for grievance administration. + Supervises final writing, publication, and distribution of agreement. + Authors job descriptions for specific positions as requested. + Conducts conferences with individual staff members whenever necessary. + Develops and revises personnel forms as necessary for compliance with applicable laws and efficient management practices. Assumes additional responsibilities as may be deemed necessary by the Superintendent.

TERMS OF EMPLOYMENT

The position of Assistant Superintendent for Personnel is a twelve-month tenure track position. Salary and fringe benefits are established by the Board of Education.

EVALUATION

Performance in this position will be evaluated at least annually by the Superintendent of Schools.

SALARY:

Minimum starting salary $145,000 per year (Negotiable based on experience)