25-156 Office Assistant (CA2) – Earth and Space Sciences Department Position Available In Chester, Pennsylvania

25-156 Office Assistant (CA2) – Earth and Space Sciences Department
West Chester University of Pennsylvania Application First Name Last Name Email address
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Details Posted:

17-Jun-25

Location:

West Chester University Categories:

Staff/Administrative Internal Number:

4975035 Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Department of Earth and Space Sciences invites applicants for the position of Office Assistant. West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. This position provides clerical support to the department chair and the faculty of the Department of Earth and Space Sciences. The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail.

Responsibilities Include:

Serve as first point of contact and information for students, faculty, parents, and visitors
Screening incoming calls and in-person visitors as well as redirecting individuals to offices for assistance
Monitor and maintain operating budget, credit card reconciliation, and other financial statements/accounts for the department
Assist with resolving matriculation issues and navigation through the Banner (RamPortal) website
Maintain electronic copies of faculty syllabi and other relevant documents
Maintain and update all faculty information such as office hours, exams, travel expense reports, reimbursement requests, room reservations for classes and meetings, and various other requests (keys, graphics, printing, IT, etc.)
Assist faculty with facilitating departmental events, conferences, and functions
Handle travel reservations when necessary
Work closely with the department chair on office tasks such as scheduling student classes, building faculty schedules, updating advising sheets, and various student success measures (tracking graduation, maintaining student files for majors and minors, collecting student data for assessment purposes, etc.)
Communicate with students via email, phone, and in-person to update them on events and relevant changes within the department
Attend workshops and training that are relevant to job related functions
Maintaining databases as needed for faculty and assisting with facilitating, organizing and overseeing the administrative aspects of departmental functions, programs, and other events
Maintaining bulletin boards and office literature with up-to-date information for students
With the department chair, serve as assistant building administrator, working with facilities, submitting work orders as needed and helping with fire drills and other routine maintenance issues. Perform other related duties as assigned
Six months as a Clerical Assistant 1 (Commonwealth title) OR Graduation from high school OR An equivalent combination of experience and training
Demonstrated proficiency in the use of Microsoft Office Suite including Outlook, Word, and Excel.

Required Knowledge, Skills, and Abilities:

Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation
Ability to use an alphanumeric keyboard
Ability to proofread information for conformance with prescribed standards
Ability to sort and file information
Ability to perform mathematical calculations
Ability to follow oral instructions
Ability to read and understand written materials
Ability to communicate effectively orally
Ability to communicate effectively in writing
Ability to establish and maintain effective working relationships Bachelor’s or associate degree
Higher education or student support experience
Advanced experience with Microsoft Excel
Experience utilizing Microsoft Office to manage calendars and communicate with staff, faculty, and students
Experience with student information systems such as Banner
Experience with business intelligence software such as SAS Create a Job Match for Similar Jobs
About West Chester University of Pennsylvania
West Chester University (WCU) of Pennsylvania is among the top regional comprehensive public universities in the nation, serving more than 17,500 students at the undergraduate and graduate levels with a national reputation for excellence, value, and student success. Founded in 1871 as an institute for teacher preparation, West Chester offers more than 118 undergraduate and 103 graduate programs in more than 50 fields of study. In addition to the main campus in West Chester, the University offers programs through its graduate center, the Philadelphia campus, and online. Five colleges and two schools comprise the

University:

Colleges of Arts and Humanities, Business and Public Management, Education and Social Work, Health Sciences, and the Sciences and Mathematics, as well as the School of Music, and the School of Interdisciplinary and Graduate Studies. Located in Chester County (25 miles from downtown Philadelphia) the area combines the best of enjoyable daily living with easy access to the full spectrum of country and city attractions. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
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