Senior Administrative Associate Position Available In Davidson, Tennessee

Senior Administrative Associate Nashville, Tennessee, United States Administration Staff Staff Full-Time Title:

Senior Administrative Associate

POSITION SUMMARY

This position will provide administrative support to the dean, various departments, and faculty within the School of School of Science, Technology, Engineering, and Mathematics (STEM).

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES

Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues. Provide general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls, and processing incoming/outgoing mail, FedEx and UPS. Utilize various computer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest. Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services. Maintain budget information for School of STEM accounts. Assess inquiries directed to the School of STEM and determine the proper course of action delegating to the appropriate individual to manage the response. Prepare routine correspondence, reports, contracts, forms, and other documents. Greet and assist visitors and callers by providing information and/or directing them to the appropriate person. Serve as a receptionist for the office area. Assist with assembling information for various reports and projects. Keep appointment schedule, arranging meetings, both virtual and in person, and interviews as necessary. Make arrangements and prepares for travel, conferences, appointments, special events or other business activities. Analyze and interpret directives, policies, procedures, guidelines, etc. Determine type of data, forms, records, or methods needed and collects and/or compiles data. Compose routine and non-routine correspondence independently. Develop and maintain personnel, financial, statistical and other records. Maintain and order office supplies and other materials as needed. Coordinate work flow among offices or departments. May supervise student workers and/or temporary employees.

REQUIRED QUALIFICATIONS

High school diploma or equivalent Two (2) years’ experience in administrative support Proficiency with word processing, spreadsheets, and presentation software

PREFERRED QUALIFICATIONS

Associate’s degree Certified Administrative Professional Certification (CAP) Experience in preparing documents, reports and presentations Experience with SciQuest and Banner

KNOWLEDGE, SKILLS AND ABILITIES

Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with wide range of internal and external constituencies. Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.

Open Until Filled:

Yes Rate of Pay:

$37,782.00 – $45,350.00 depending on experience Special Instructions to

Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check. Nashville State offers flexible work arrangements for positions that qualify.