Faculty Administrative Coordinator-College of Medicine (Admin) (192) Position Available In Shelby, Tennessee

Faculty Administrative Coordinator-College of Medicine (Admin) (192)
University of Tennessee Health Science Center
in Memphis, TN

Apply Now Type:

Full-Time

Posted:

04/18/2025

Category:

Faculty Affairs Job Description

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS

The Faculty Administrative Coordinator effectively manages all faculty-related processes in the College of Medicine and serves as the central resource person/liaison on faculty matters across its academic units as well as for other administrative personnel and business staff within both the College and the University. This position functions as a central resource person/liaison, ensuring that faculty processes and procedures are streamlined to benefit individual departments within the College and individuals in University administrative offices. Responsibilities

DUTIES AND RESPONSIBILITIES

1. Initiates, processes, and maintains new faculty appointments and change of status for current faculty through college and university channels. 2. Assists department coordinators with new hire and reappointment letters overseeing the timely and accurate required documents. 3. Ensures transcripts are obtained for all paid faculty appointments to meet SACS Accreditation. 4. Maintains SharePoint file with faculty administrative templates, checklists and form letters and sample letters. 5. Reviews all new appointment and reappointment letters issued by departments for accuracy of rank and effort before obtaining the signature of the Executive Dean. 6. Reviews promotion & tenure dossiers for accuracy prior to distribution to college committee members’ weekly meetings. 7. Schedule and staff the yearly Promotion & Tenure Workshops. 8. Collaborates with Executive Dean to review Promotion and Tenure report and outcomes and then submits final report to the Chancellor’s office and Knoxville Board of Trustees. 9. Assists department coordinators with promotion and tenure paperwork overseeing the timely and accurate associated documents. 10. Manages upper-level executive searches which includes posting positions, forwarding applicant CVs to search committee members, monitoring the progress of applicants through the recruitment system, and preparing documents required for compliance with the Office of Access and Engagement. 11. Supervises and maintains all College of Medicine faculty files. 12. Assists the Associate Dean and Director in developing, implementing, and ensuring compliance with policies and procedures related to Faculty Affairs in the College of Medicine. 13. Performs other duties as assigned. Qualifications

MINIMUM REQUIREMENTS

EDUCATION:

High School Diploma or GED. (TRANSCRIPT

REQUIRED

)

EXPERIENCE

Five (5) years of equivalent work-related experience; OR Bachelor’s Degree and one (1) year of work-related experience; OR Associate’s Degree and three (3) years of work-related experience. Must have a valid Driver’s License.

KNOWLEDGE, SKILL, AND ABILITIES

Excellent computer skills in Microsoft Office Suites including Outlook, Word, PowerPoint, and SharePoint.
Excellent interpersonal, oral, and written communication skills.
Ability to prioritize work and maintain confidentiality.
Ability to work independently as well as collaboratively
Job Info
Job Identification 192
Job Category Administrative
Posting Date 04/16/2025, 09:45 PM
Job Schedule Full time
Locations 62 South Dunlap Street, Memphis, TN, 38163, US (On-site)
All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University. Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 910 Madison Avenue, Suite 826, Memphis, Tennessee 38163, telephone at 901-448-2133 or 901-448-7382 (V/TTY available). Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.
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