Admission/Administrative Assistant to the Center Director (Limestone CF) Position Available In Jefferson, Alabama

Admission/Administrative Assistant to the Center Director (Limestone CF) 
Salary $45,220.00 Annually Location Harvest, AL Job Type Full-Time Job Number 06233 College/Division ISTC-401010-Academic Administration Opening Date 05/21/2025 Closing Date 6/5/2025 3:00 PM Central Campus Location Ingram State Technical College

DESCRIPTION

BENEFITS
Position Summary The Administrative Assistant to the Center Director is responsible for providing office management assistance to the Center Director. Assist the Center Director in providing day-to-day supervision of all facility programs, including those located inside the correctional institution. Listed below are the primary responsibilities for this position; however, other professional duties may be assigned by the Center Director or his/her designee to meet the College’s needs. Essential Duties and Responsibilities Performs a wide variety of complex clerical and administrative tasks requiring the application of independent judgment and knowledge of regulations, policies, or procedures; filing.
Ability to compose letters and memorandums independently.
Prepares replies to correspondence from brief dictated notes or on own initiative.
Performs complex clerical and secretarial work involving detailed request duties of an administrative nature;
Screens telephone calls and incoming mail.
Takes and transcribes minutes of meetings.
Prepares meeting material, notices, resolutions, agendas, and related reports.
Extensive knowledge of the operations, functions, and scope of authority of departments and offices related to handling and disposing of information and requests for information.
Issues and tracks work orders and provides live-work status reports; receives payment for work orders and makes direct deposits by College procedures.
Possesses general knowledge of bookkeeping or accounting principles.
Ability to maintain the confidentiality of office information.
Assist with college events for college functions (including the ISTC Foundation, College tours, Graduation, Professional Development meetings, etc.).
Process student registration, graduation, and job placement data for reporting purposes using tables, charts, graphs, etc.
Must be eligible to enter any/all Department of Corrections (DOC), Federal Correctional Institutions (FCI), and Pardons & Paroles Facilities to perform the job duties and maintain this status for continued employment.
Performs other duties as required by the Center Director or their designee.
Serves on College committees as needed.
Possesses understanding and commitment to a community and technical college’s philosophy and mission.
Possesses a sensitivity and commitment to cultural diversity.
Complies with any applicable guidelines and policies set forth by the Alabama Community College System (ACCS) Board of Trustees, the Alabama Community College System, and J.F. Ingram State Technical College.

KNOWLEDGE, SKILL, AND ABILITIES

Excellent written and verbal communication skills,
Excellent organization skills, attentive to detail, and can prioritize multiple tasks,
Willing to be flexible with work schedule as workload dictates,
Understand and maintain confidentiality and professional integrity,
Reliable and punctual,
Ability to establish and maintain effective working relationships with others internal and external to the College. Qualifications An associate’s degree from a regionally accredited college or university, or at least two (2) years of experience in the field or a related field, or an equivalent combination of experience and education is required. Five (5) years of clerical/administrative experience; three (3) years must have organization, coordination, and performance of duties at a responsible level is preferred.