Academic Records Specialist – 008392 Position Available In Mobile, Alabama

Posting Details Position Information Position Number 008392 Position Title Academic Records Specialist

• 008392 Division Academic Affairs Department 320200
• Admissions Minimum Qualifications High school diploma or equivalent and four years related experience.

An equivalent combination of education or experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama’s department of Admissions is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions Creates and processes all new and returning student academic records. Researches student academic records to determine accurate student status. Creates, enters, and updates new and returning student academic records in the CRM ( SLATE ) and Banner. Ensures accuracy of information between Banner and SLATE in regards to academic records. Processes transcripts, test scores, and other documentation received via mail or electronically and inputs into student academic records. Compiles weekly statistical reports on academic records created and processed. Researches accrediting status of students prior colleges. Determines initial residency status at the time of application. Images, uploads, indexes, and verifies student records for electronic storage. Determines academic status on new and returning student records. Works closely with all areas of admissions understanding the basic admission requirements for each student type. Corresponds with students via phone, email, and in person about status of academic file. Ensures duplicates are not created by searching student information system and the CRM . Determines if application fee payments or complete change of entry term forms are needed. Answers telephone and assists the public in a professional and articulate manner. Ensures each student has an activated communication plan. Accurately maintains student academic records. Supervises student assistants to include assigning duties and checking work. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 05/03/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday

• Friday Working Hours 8:00 a.m.
• 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular Supplemental Questions Required fields are indicated with an asterisk (
• ).

• Are you at least 18 years of age? Yes No
• Do you have a legal right to work in the United States? Yes No
• The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status? Yes No
• What is the highest level of education you have completed? Less than High School High School Diploma or equivalent Associates Degree Bachelors Degree (or will obtain within 6 months) Masters Degree (or will obtain within 6 months) Terminal Degree (or will obtain within 6 months)
• How many years of related experience do you have? Less than 1 year Between 1
• 3 years Between 3
• 5 years Between 5
• 7 years More than 7 years
• How did you hear about this position?

USA website LinkedIn Zip Recruiter Indeed HigherEd Jobs Alabama Career Center / Alabama Works Facebook Word of mouth Other Applicant Documents Required Documents Optional Documents Resume Cover Letter The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO. EO Employer

• minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf . You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688. Equal employment opportunity, including veterans and individuals with disabilities. PI270179157