Position Available In Sumter, Alabama
Tallo's Job Summary: The University of West Alabama is hiring an Administrative Assistant for the Department of Biological and Environmental Science and Department of Mathematics. Responsibilities include answering inquiries, managing records, ordering supplies, and coordinating events. Requirements include a high school diploma, proficiency in Microsoft Office, and strong communication skills. Preferred qualifications include college coursework and customer service experience.
Job Description
Administrative Assistant, Department of Biological and Environmental Science and Department of Mathematics
University of West Alabama:
Academic Affairs:
College of Natural Sciences and Mathematics
Location
University of West Alabama
Open Date
May 05, 2025
Description
The administrative assistant supports the daily operations of two academic departments- Biological and Environmental Sciences and Mathematics- by providing administrative and clerical support. The role involves communication, scheduling, data management, and general assistance to faculty, staff, and students. This position requires strong organization, attention to detail, and clear communication.
Responsibilities:
Answer calls, emails, and in-person inquiries.
Maintain departmental records: budgets, purchase orders, meeting minutes, course schedules, and inventory.
Assist with ordering supplies and coordinating recruiting materials.
Prepare and distribute announcements, course materials, and memos to faculty, staff, and students. Track and generate reports as needed.
Coordinate logistics for department events, meetings, and student activities. •
Note:
The responsibilities provide a general overview of the role. Duties may be subject to change as needed by the department or university. Before hiring, the final candidate(s) must successfully pass a pre-employment background investigation, including information obtained from social media and other internet sources.
Qualifications
Required:
High School Diploma or equivalent.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Willingness to learn university systems and software.
Strong written and verbal communication skills.
Ability to manage schedules, records, and filing systems. Attention to detail and ability to multitask. Customer service orientation.
Ability to work both independently and as part of a team.
Ability to handle confidential information with discretion. Preferred
College Coursework or College Degree.
Experience in customer relations and communication.
Familiarity with social media platforms and content creation.
Application Instructions
To Apply:
When you select “,” you will be prompted to provide the following: Cover Letter.
A current resume or CV.
Transcripts of all college work. Unofficial transcripts will suffice for application. Official transcripts must be submitted immediately upon employment.
Email and phone number of three professional references. Reference letters may be requested later. Equal Employment Opportunity Statement
The University of West Alabama does not discriminate on the basis of race, religion, hearing status, personal appearance, color, sex, pregnancy, political affiliation, creed, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability (including perceived disability), age, marital status, sexual orientation, gender identity, gender expression, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other protected category under applicable local, state, or federal law, including protections for those opposing discrimination or participating in any grievance process on campus, with the Equal Employment Opportunity Commission, or other human rights agencies.
AA/EO Employer.
Minority applications encouraged.
