Academic Programs Specialist Position Available In Middlesex, Massachusetts

Academic Programs Specialist

Job Number:

25023

Functional Area:

Office Support

Department:

Chemistry

School Area:

Science

Employment Type:

Full-time (Hybrid)

Employment Category:

Exempt

Visa Sponsorship Available:

No

Schedule:

Monday – Friday
Posting Description

ACADEMIC PROGRAMS

SPECIALIST, Chemistry, to support all aspects of the graduate admissions process, including application tracking in Slate and releasing decisions. Serve as a key resource for faculty, staff, and students regarding academic programs, admissions, degree requirements, and institutional policies; ensure compliance with academic guidelines and escalate complex issues as needed. Manage communications with applicants and coordinate the prospective student visiting weekend with the Assistant Director and Admissions Committee; oversee administrative processes for fellowship selection and awards; enter graduate appointments in the Graduate Appointment Portal (GAP) and address related inquiries; ensure appointments align with funding guidelines and the MIT Graduate Student Union Agreement; serve as the primary financial contact for the Chemistry Education Office; maintain and update Graduate Program web content and prepare official student letters; disseminate key information on deadlines, events, and graduation requirements; coordinate student-centered initiatives including orientation, the Peer Mentoring Program, and Chemistry Application Mentor Program (CAMP); assist with compiling the Graduate Student Guide and orientation materials; and may also support planning and communication of lectures, programs, and research talks.
Find a full job description here: acrobat.

adobe/id/urn:

aaid:sc:

US:

02ab99e3-b5f4-4994-aa9e-b1ae1b24e688
Job Requirements

REQUIRED

Bachelor’s degree and a minimum 2 years’ related academic administration experience. MSOffice, QuickBase, Adobe Acrobat, and WordPress.

PREFERRED

Master’s degree with 2 years directly related academic administration experience. MIT experience particularly relating to undergraduate and graduate student processes. Experience working with Slate, Graduate Student Portal (GAP), and Grade20. Job #25023-7
6/20/2025