Director of Academic Affairs Support Svs Position Available In Greene, Missouri

Director of Academic Affairs Support Svs Drury University – 3.9

Springfield, MO Job Details Full-time Estimated:

$54.6K – $68.7K a year 1 day ago Benefits Health insurance Paid time off Qualifications Microsoft Word Microsoft Excel Writing skills Microsoft Office Administrative experience Supervising experience Bachelor’s degree Senior level 2 years

Full Job Description Job Summary:

Supports the Division of Academic Affairs by providing management and oversight of various processes pertaining to faculty, divisional staff administrative support, budget, and academics. Requires recurring contact with senior administrators and executives and public and private officials, a thorough knowledge of University policies, procedures, and operations, and an understanding of the University’s role within the community.

Duties/Responsibilities:

This job description is not to be construed as an exhaustive statement of duties or responsibility requirements. Employees may be required to perform other job-related instructions as requested by the supervisor, subject to reasonable accommodation . Oversees and manages operational and administrative details by planning and coordinating the implementation of policies, decisions, and coordinating the response to unit-wide reporting requirements affecting subordinate administrative unites, composing interpretive and/or directive correspondence. Oversees and manages programs, projects, or other independent responsibilities relating to annual functions of academic affairs: promotion and tenure, sabbatical leaves, department chair evaluations, faculty governance (committee/divisional elections), faculty awards, growth plans, and departmental faculty evaluations. Implements policies and procedures related to these and other personnel actions that contribute to the instructional functions of the University. Oversees faculty recruitment and hiring and reviews personnel action forms for compliance with University policy, process, and procedures as well as ensuring appropriate federal and state guidelines are adhered to. Monitors and responds to inquiries regarding the status of vacant faculty positions. Prepares contracts for all day school faculty, paying close attention to detail, and serving as liaison to Human Resources/Payroll. Manages and oversees faculty information for the Catalog, Faculty Handbook, and other University publications (including maintenance of academic calendar). Serves as liaison between faculty and registrar for academic commencements/convocations. Administers faculty regalia ordering process. Manages student academic processes (probation/suspension and academic integrity). Prepares summary reports and notifies appropriate University personnel of decisions. Serves as member of the Probation/Suspension Committee. Manages and directs all academic divisions administrative staff and academic affairs office student workers. Provides training on departmental procedures and policies, supervises work activities, and evaluates work performance in conjunction with the immediate supervisor. Remains competent and current through self-directed professional reading, developing professional contact with colleagues, attending professional development seminars, and attending training and/or courses. Contributes to the overall success of the academic affairs division by performing all other essential duties and responsibilities as assigned, maintaining high levels of accuracy, a professional demeanor, appropriate levels of confidentiality, and providing excellent customer service. Contributes to the overall success of the University by performing other essential duties and responsibilities as assigned. Serve as liaison to Human Resources, Deans/Chairs, and administrative staff. Coordinate trainings and professional development experiences for administrative staff. Develops and manages the office’s operational accounts by determining the proper method to purchase required products and services and maintaining financial records. Ensures the financial integrity of assigned departmental and project budgets and financial data by monitoring balances and expenditures, reviewing transactions, preparing reports as needed and preparing monthly reconciliations. Prepares check requires as necessary. Processes monthly credit card statements, including assisting EVP and Provost with electronic approval for the academic affairs division.

Required Skills/Abilities:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. All job requirements listed indicate the minimum knowledge, skills, and/or ability deemed necessary to perform the job proficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor’s degree in related field from four-year college or university and two years administrative experience in a college environment, or an equivalent combination of education and experience. Competent in using Microsoft Office, Word, and Excel, and experience in using Jenzabar or a similar interactive data system. Ability to read and interpret documents, concentrate, and attention to detail are necessary in order to accurately interpret information on processes, procedures, and budget information. Ability to set goals, to prioritize and organize tasks and workload in order to complete assignments in a timely manner. Ability to use broad knowledge of information about the University and its organizational characteristics, purpose, philosophies and to represent the University in a way that is congruent with the mission statement. Ability to write routine reports and correspondence. Ability to effectively communicate both verbally and in writing, information to schedule facilities and set-up, coordinate activities, and so forth. Ability to establish rapport with a variety of people in a professional and positive manner. Willingness to be flexible to meet the demands of the office. Ability to keep all matters regarding faculty, students, and staff confidential. Ability to deal with problems involving several concrete variables in standardized situations. Ability to work effectively with people, specifically a diverse faculty population, and the over-all campus community.

Education and Experience:

Bachelor’s degree and two years administrative experience in a college environment or an equivalent combination of education and experience.

Supervisory Responsibilities:

Directly supervises all academic division administrative support staff (in conjunction with immediate on-site supervisor). Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and discipling employees; addressing complaints and resolving problems.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. The noise level in the work environment is usually quiet.

WORKING AT DU HAS ITS BENEFITS

Generous time off including 4+ weeks of paid time off starting your first year Free tuition for your whole family Free tickets to Drury home sporting events Health and wellness benefits at extremely competitive rates Free use of onsite fitness center on Springfield campus Discounted meals and Drury merchandise on campus