BUSINESS SUPPORT SPECIALIST II #00078641 Position Available In Phelps, Missouri

BUSINESS SUPPORT SPECIALIST II

#00078641 Missouri University of Science and Technology parental leave, paid time off United States, Missouri, Rolla 1870 Miner Circle (Show on map) Jun 09, 2025 Apply for Job
Job ID
56031
Location
Rolla
Full/Part Time
Full-Time
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Hiring Department Biological Sciences About the Department The Missouri S&T biological sciences department provides exceptional, interdisciplinary opportunities for students, faculty, and staff to serve the region and the state. This is accomplished through curriculum and experiences that emphasize experiential learning, community engagement, and hands-on research. The department’s faculty expertise encompasses cell and molecular biology, microbiology, health sciences and environmental biology. Two-thirds of biological sciences faculty have ongoing, active collaborative research projects with colleagues in other sciences, engineering, humanities, and social sciences. The university is investing in biology-related research infrastructure, including a BioPlex building, and it is an exciting time to join and contribute to this dynamic and expanding department. Job Description The Biological Sciences Department at Missouri S&T is seeking a qualified applicant to fill the role of Business Support Specialist II. This role is a driving force behind the department’s success by handling a diverse range of responsibilities, such as:

Key Responsibilities:

General Office Support:

Oversee and supervise the department office, providing general office support as needed
Oversee and/or manage supplies and office equipment
Greet visitors, answer telephones, and provide directions or information
Solve routine issues and monitor department email accounts
Schedule meetings and assist in general office maintenance
Collaborate with the department chair and faculty to coordinate scheduling and travel arrangements

Financial Management:

Manage the annual budget input
Scrutinizing and reconciling monthly credit card charges for staff and the chair
Monitor income and expenses and guide faculty on budget matters
Generate detailed budget reports for the department chair and faculty
Oversee payroll monthly, including entering summer salaries

Prospective Student Visits:

Organize schedules for prospective student visitors by coordinating with admissions offices
Schedule meetings, book conference rooms, and prepare welcome packets with detailed department program information

Course Scheduling:

Enter schedules of courses offered by the Biological Sciences department in the CLSS system
Manage course schedule changes, room assignments, and enrollment caps
Communicate with course instructors and the department chair, using independent judgment to make recommendations
Assign faculty to scheduled courses as directed by the department chair

Academic Support:

Assist with department textbook adoptions, collect and organize course syllabi, and maintain department listservs
Assign student advisors through the Joe’SS system and process additional student forms at the graduate and undergraduate levels
Maintain student academic files according to outlined procedures and retention policies

Communication and Promotion:

Maintain and update the department’s websites and social media postings, ensuring content is current, relevant, and engaging
Provide assistance to student organizations as needed
Maintain promotional materials for undergraduate and graduate programs, ensuring accuracy and appeal

Access Management:

Manage key access and swipe card access for faculty, staff, and students
Coordinate access needs and resolve issues independently to ensure smooth operations and security compliance

Other Duties:

Perform other duties as assigned
Minimum Qualifications An Associate’s degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications Two years of relevant experience
Strong organizational and communication skills
Ability to work independently and solve typical problems without supervisory approval
Proficiency in managing schedules, coordinating events, and maintaining accurate records
Familiarity with office software and systems (e.g., CLSS, Joes’SS)
Anticipated Hiring Range The anticipated hiring range for this position has been established as $16.82-$19.00 hourly. Salary is determined by a variety of factors, including but not limited to, the individual’s particular combination of education, skills, and experience, as well as organizational requirements. Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade:

GGS 7

University Title:

BUSINESS SUPPORT SPECIALIST II

To review the University of Missouri’s Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR. Application Deadline Applications will be accepted until this position is filled. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits. Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.