Administrative Support Associate – Advanced Position Available In Pitt, North Carolina
Tallo's Job Summary: The Administrative Support Associate - Advanced position at East Carolina University in Greenville, NC, is a full-time role with responsibilities including office and budget management, administrative assistance, graduate assistantship support, grants coordination, and student services coordination. The ideal candidate should have knowledge of Microsoft Office, strong communication skills, and the ability to work independently. To apply, visit the provided link.
Job Description
Administrative Support Associate•Advanced
East Carolina University
in Greenville, NC
Apply Now Type:
Full-Time
Posted:
04/23/2025
Application Due:
05/07/2025
Category:
Other Administrative Positions Military Administrative Support Associate•
Advanced Position Number:
000036
Full Time or Part Time:
Full Time
Anticipated Recruitment Range:
Position Type:
Job Category:
Staff•
Office/Clerical Organizational Unit Overview:
This position is assigned as Administrative Support Associate to the Department of Computer Science through the College of Technology and Computer Science at East Carolina University. This department serves as a vehicle for the Bachelor of Arts, Bachelor of Science and Master of Science in Computer Science as well as the new Master of Science in Software Engineering. The primary purpose is the education of undergraduate majors and graduate majors in computer science. The department currently consists of approximately 81 undergraduate majors and 18 graduate majors. The department has 11 full time faculty, including a department chair. Other purposes include research, service, and faculty and student support.
Job Duties:
Office Manager:
25% As the primary Office Manager, the position assists department faculty, supervises student workers, orders office supplies and specialized supplies for the labs; and ensures that office equipment is in operating order.
Budget Manager:
15% As the primary Accounts Manager, the position will also manage the F&A accounts budget and the budget accounts listed in the description above (state operating account, Foundations Funds account, research account, and scholarship account). In addition, this position recommends to the Chair the distribution of funds within the accounting lines on each budget, which will keep budget lines from going into a negative balance.
Administrative Assistant:
20% As the primary assistant to the Chair, the position maintains the Chairs electronic calendar daily and responds independently to emails, letters, and general correspondence. Position will assist the Chair in responding to personnel action requests from the CET Deans Office. In addition, the position collects and curates data for the departments annual newsletters, collects and organizes data for annual faculty evaluations, creates a preliminary annual evaluation document for each faculty using a standardized template, and schedules biannual Industry Advisory Board meetings.
Graduate Assistantship Support:
10% The position collaborates with the Department Chair and Graduate Director to manage the departments graduate assistantship funding and tuition remission allocations. In addition, the position submits all hiring paperwork to the appropriate offices and completes EPAFs to initiate payroll actions. The position also assists with visa paperwork for international students.
Grants Coordinator:
10% As the primary Grants Coordinator, the position also identifies any key issues and potential problems in eTRACS that may require attention by the department chair prior to approval and maintains records (files, emails) related to proposals and awarded grants.
Student Services and hiring coordinator:
20% As student services and hiring coordinator, the position also collaborates with several departments across campus (CET Academic Advising Center and the ECU Graduate School, the CET Deans Office, Academic Affairs, Payroll Office, POSO, Materials Management, International Affairs, and other relevant university offices). In addition, the position collaborates with the department chair to enter course schedules into Self-Service Banner (SSB), ensuring accuracy and identifying scheduling conflicts or other errors.
Minimum Education/Experience:
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. License or Certification Required by
Statute or Regulation:
None Preferred Experience, Skills, Training/Education:
Knowledge of Microsoft Word, Excel, Powerpoint and basic office equipment knowledge.
Preferred experience in Banner Systems; INB and SSB and EPAF for personnel actions and with student services.
Ability to work effectively with students, faculty, staff and non-university public.
Good communication and telephone skills. Ability to work independently with multiple tasks in pleasant and professional manner. Special Instructions to
Applicant:
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write see resume on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Instructions to
Applicant:
Job Close Date:
5/7/2025
Open Until Filled:
No
Initial Screening Begins:
To apply, visit https://ecu.peopleadmin.com/postings/85796 jeid-aac650b030026143a5af3850f160026e
Apply Now
