25-154 Office Coordinator (CA2) – Department of Educational Foundations & Policy Studies Position Available In Chester, Pennsylvania

25-154 Office Coordinator (CA2) – Department of Educational Foundations & Policy Studies
West Chester University of Pennsylvania Application First Name Last Name Email address
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Details Posted:

14-Jun-25

Location:

West Chester University Categories:

Staff/Administrative Internal Number:

4974127 Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Department of Educational Foundations & Policy Studies invites applicants for the position of Office Coordinator. West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. As part of the College of Education and Social Work, the Department of Education Foundations and Policy Studies is dedicated to fostering the development of educators with the requisite critical consciousness and pedagogical skills to act as public intellectuals; citizen-teachers capable of creating pedagogical spaces and practices that are relevant, impactful, and liberating for their students. The Office Coordinator delivers a full range of administrative and office management services to the Department of Educational Foundations & Policy Studies. This position is a highly confidential assignment requiring the utmost respect and privacy. The ideal candidate will demonstrate experience working with diverse college students; excellent communication and collaboration skills to develop and maintain relationships with campus partners; and strong organizational skills and attention to detail.

Responsibilities Include:

Serve as first point of contact for students, faculty, parents, and visitors to the department
Answering department calls
Maintain department email accounts and respond to routine inquiries
Provide general information for students and prospective
Assist students and faculty with general academic policies and procedures
Maintain electronic files, record-keeping procedures, and spreadsheets
Prepare and maintain confidential files for faculty, staff, and students
Take minutes at faculty meetings and distribute
Support new faculty hiring and onboarding processes
Support the faculty evaluation process Input course schedule each semester and make changes as requested Perform data entry using multiple systems including Microsoft Office
Prepare a variety of communication including letters, memoranda, and drafts
Assist with the planning and implementation of special events
Monitor department budgets and track expenditures
Compile, record and route routine fund transfers and expense requests
Assist with submission, monitoring, and processing of all required purchasing requisitions and budget transfers
Process department work orders and equipment maintenance
Maintain informational bulletin boards Supervise student assistants including training and assigning work assignments
Perform other related duties as assigned
Six months as a Clerical Assistant 1 (Commonwealth title) OR Graduation from high school OR An equivalent combination of experience and training
Demonstrated proficiency in the use of Microsoft Office Suite including

Outlook, Word, Excel, and Teams Required Knowledge, Skills, and Abilities:

Knowledge of standard vocabulary and usage, spelling, grammar, and punctuation
Ability to use an alphanumeric keyboard
Ability to proofread information for conformance with prescribed standards
Ability to sort and file information
Ability to perform mathematical calculations
Ability to follow oral instructions
Ability to read and understand written materials
Ability to communicate effectively orally
Ability to communicate effectively in writing
Ability to establish and maintain effective working relationships Experience in an administrative or receptionist role
Customer service or student support experience Excellent written communication skills
Experience with higher education systems such as Banner, SAP, BI, D2L, and OnBase Create a Job Match for Similar Jobs
About West Chester University of Pennsylvania
West Chester University (WCU) of Pennsylvania is among the top regional comprehensive public universities in the nation, serving more than 17,500 students at the undergraduate and graduate levels with a national reputation for excellence, value, and student success. Founded in 1871 as an institute for teacher preparation, West Chester offers more than 118 undergraduate and 103 graduate programs in more than 50 fields of study. In addition to the main campus in West Chester, the University offers programs through its graduate center, the Philadelphia campus, and online. Five colleges and two schools comprise the

University:

Colleges of Arts and Humanities, Business and Public Management, Education and Social Work, Health Sciences, and the Sciences and Mathematics, as well as the School of Music, and the School of Interdisciplinary and Graduate Studies. Located in Chester County (25 miles from downtown Philadelphia) the area combines the best of enjoyable daily living with easy access to the full spectrum of country and city attractions. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
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