Assistant to the Dean, Raymond B. Jones College of Engineering Position Available In Davidson, Tennessee
Tallo's Job Summary: The Assistant to the Dean at Raymond B. Jones College of Engineering in Nashville, TN provides office management and administrative support, handles purchasing functions, and manages budgets. Duties include greeting guests, scheduling meetings, purchasing supplies, and supporting faculty and students. The ideal candidate has 3-5 years of experience, strong organizational skills, and a commitment to Christian higher education. A Bachelor's degree is preferred.
Job Description
Assistant to the Dean, Raymond B. Jones College of Engineering 4.1 4.1 out of 5 stars One University Park Drive, Nashville, TN 37204
Essential Job Functions:
Provide comprehensive office management and administrative support for all programs in the College of Engineering, including serving as assistant to the Dean Responsible for purchasing functions and obtaining budget information
Typical Duties and Responsibilities:
Greet guests, answer phone and emails, schedule meetings, reserve rooms internally and through Event Management, purchase supplies, pick up mail, run errands Provide account information for student societies and senior design teams, reconcile visa charges, and approve department visa card holder’s transactions Prepare reimbursements for FE exams and student out of pocket expenditures. Prepare payment of invoices in CNF for AP check processing Track and compile receipts for grant funding Plan and or assist with events Fall cookout, Career Fair, Lipscomb Fridays, Chili Cookoff, dinners/receptions for graduates and retirees, BEST Robotics competition, Mock Interviews Support faculty and students with copier requests, building entry, submit requests to IT or Service Operations for building repairs or issues, parking reservations Enter fall, spring and summer class schedules in CNS, make changes and resolve issues Document procedures, processes and events for reference Support Development Officer in fundraising efforts Assist new faculty and adjuncts in getting acclimated
Job Related Skills:
A strong commitment to Christian higher education and particularly the work and mission of Lipscomb University Uncompromising ethical conduct and convictions Maintain a professional image at all times through actions and appearance Ability to multitask Extremely organized with strong attention to detail Has the ability to follow directions in the moment, under pressure, with a smile Experience Required 3 – 5 years: Experience in interfacing professionally with visitors, colleagues, and customers (students); demonstrated ability to use Microsoft Word and Excel; experience in organizing information and material; effective in coordinating and collaborating to schedule events and operations; ability to protect sensitive information. Education Preferred Bachelors or better Bachelors or better
