Advancement Assistant III, Alumni Relations (2761) Position Available In Knox, Tennessee

Advancement Assistant III, Alumni Relations (2761)
University of Tennessee, Knoxville
in Knoxville, TN

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Full-Time

Posted:

04/28/2025

Category:

Administrative Assistants Job Description The University of Tennessee Foundation, Inc. (UTFI) invites applications and nominations to fill the position of Advancement Assistant III, Alumni Relations for the University of Tennessee, Knoxville. Reporting to the Executive Director of Alumni Relations, the Advancement Assistant III is responsible for serving as the receptionist and office manager for the Tyson Alumni Center. Primary responsibilities are facility management, including parking and facility reservations, safety protocol management, and other needs associated with physical office space; and serving as the primary point of communication with internal and external stakeholders, with front-line responsibilities for the unit’s primary phone line, central email account(s), and on-site visitors and guests. Responsibilities Job responsibilities include, but are not limited to:

Front Desk Administration:

Serve as front desk receptionist for Tyson Alumni Center, Monday through Friday from 8:00 am – 5:00pm. Manage Tyson Alumni Center primary communication lines including multi-line phone system and central alumni email account. Monitor, reply, and when needed, escalate emails received.

Budget & Administration:

Maintain the office’s administrative budget through monthly budget monitoring and ledger reconciliation. Pull appropriate documentation for all charges and resolve any discrepancies in account charges. Assist with the onboarding of new employees as well as management of employee exit process including parking passes, keys, technology, nametags, and training of Tyson Alumni Center procedures.

Facility Management:

Serve as the approver for Tyson Alumni Center event requests from other campus units through the university’s event system. Schedule and approve all meeting space requests for the Tyson Alumni Center’s conference room and parlor through this system.

Alumni Chapters Support:

Manage all administrative duties related to the Alumni Chapter program, including vendor payments, event registrations, Chapter staff travel, and more. Manage listings of Alumni Chapter leaders’ contact information, ensuring compliance with leadership requirements. Collaborate with the Director and Assistant Director of Alumni Chapters to create an onboarding program for all new alumni chapter leaders. Qualifications Required Education and Experience The candidate who fills the Advancement Assistant III position is required to have:
High school diploma
3+ years of office experience
Knowledge of Microsoft Office
A valid driver’s license with an acceptable driving record is required due to travel responsibilities of the position. UTFI reserves the right to consider all appropriate circumstances. In general, any significant driving offense less than 12 months old will eliminate the application from consideration for the position. Note – Candidates holding a bachelor’s degree must have at least 1 year of experience. Preferred Education and Experience In addition to meeting the required qualifications, the preferred candidate will have:
Business/technical school graduate with 1-2 years of office experience
Higher education or office management experience
Customer service, event planning, public relations, volunteer management, attention to detail, and working in a fast-paced office environment

Application Process:

Priority will be given to applications received on or before May 9, 2025 via our DASH application system. Applications must include a completed candidate profile, cover letter, resume, and contact information for three professional references. References will not be contacted without explicit permission of the candidate. When determining minimum qualifications, only information entered into the candidate profile can be considered. Please ensure your candidate profile is completed in its entirety as it relates to qualifying education/work experience. Questions about the search may be directed to hr@utfi.org.

Target Start Date:

July 2025

Benefits:

The Foundation’s greatest asset is our team. Foundation employees are eligible for a comprehensive suite of benefits that includes:
Generous paid leave, accruing up to 12 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days
Education benefits for employees and their dependents at UT System campuses
Retirement and deferred compensation plans, including 401(k), 403(b), etc.
Comprehensive medical, dental, and vision insurance plans
Employee discounts to attractions, services, and goods
_________

The Foundation:

The University of Tennessee Foundation, Inc. is a not-for-profit 501(c)3 organization that serves as the preferred channel for private contributions benefiting students and faculty within the UT System. With a vision of being one of the top-performing advancement organizations in higher education, UTFI is committed to enhancing the educational landscape across the University of Tennessee campuses. The University of Tennessee, Knoxville, has been advancing knowledge and enriching lives since its founding in 1794. Tennessee’s flagship public research university, UT Knoxville is a diverse community whose shared commitment to discovery, creativity, and education combines with a tradition of service and engagement to carry the Volunteer spirit throughout the state and around the world. UT’s campus-home to more than 36,000 students and 9,000 faculty and staff members-is part of the vibrant city of Knoxville, located on the Tennessee River with the Great Smoky Mountains nearby.

The UT System:

The University of Tennessee System is comprised of campuses at Knoxville, Chattanooga, Pulaski, Martin and the Health Science Center at Memphis; the Institute of Agriculture; and the Institute for Public Service. The University of Tennessee Foundation, Inc. is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, genetic information, veteran status, and parental status, or any other characteristic protected by federal or state law. Job Info
Job Identification 2761
Job Category Advancement
Posting Date 04/25/2025, 03:26 PM
Job Schedule Full time
Locations 1609 Melrose Avenue, Knoxville, TN, 37996, US (On-site)
The University of Tennessee does not discriminate on the basis of race, sex, color, religion, national origin, age, disability or veteran status in provision of educational programs and services or employment opportunities and benefits. This policy extends to both employment by and admission to the University. The University does not discriminate on the basis of race, sex or disability in its education programs and activities pursuant to the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA)of 1990. Inquiries and charges of violation concerning Title VI, Title IX, Section 504, ADA or the Age Discrimination in Employment Act (ADEA) or any of the other above referenced policies should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN 37996-3560, telephone (865) 974-2498 (V/TTY available) or 974-2440. Requests for accommodation of a disability should be directed to the ADA Coordinator at the UTK Office of Human Resources, 600 Henley Street, Knoxville, TN37996-4125.
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