Administrative Associate II Position Available In Shelby, Tennessee

Administrative Associate

II 4.2 4.2

out of 5 stars Memphis, TN Campus Location Park Avenue Campus (Memphis, TN) Position Number 024134 Category Staff (Hourly/Monthly) Department Loewenberg College of Nursing Minimum Position Qualifications Bachelor’s Degree in a relevant area and two years of appropriate experience. Relevant experience may substitute for the required education. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Special Conditions First consideration will be given to current University of Memphis employees. The department is especially interested in candidates who are knowledgeable of University policies and procedures and in candidates who are experienced users of University systems including TigerBuy, Banner, E-courseware, etc. Additionally, the department desires candidates who have a strong background in Microsoft Excel, Word, and PowerPoint. Expertise in Outlook calendar is essential. Work Schedule Monday

• Friday 8:00 a.m.
• 4:30 p.m. May need to work/travel beyond normal work schedule. Posting Date 05/12/2025 Closing Date 05/20/2025 Open Until Screening Begins No Hiring Range $47,500
• $50,000 per year

Full-Time/Part-Time Full-Time:

Benefits Eligible Working Conditions While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions Special Instructions to Applicants All applications must be submitted online at workforum.memphis.edu. Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full-time hours. Part-time work experience will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only? No Positions Supervised May supervise student workers/graduate assistants. Knowledge, Skills, and Abilities Ability to convey information and ideas through various media to individuals or groups; ability to adjust language or terminology to meet the recipient(s) needs. Ability to utilize office equipment and other relevant technology (software and systems) to meet work needs. Working knowledge of office practices and methods and experience and familiarity with using various office technologies, as well as Microsoft Office Suite, Microsoft Teams, and Zoom. Knowledge of or willingness to learn new software and technologies. Ability to facilitate or direct the office support activities and workflow of the department and coordinate work with other staff; ability to maintain internal and external contacts for work coordination. Ability to understand issues and identify problems and opportunities to determine the appropriate course of action. Able to work effectively with a wide range of constituents in a diverse community and to use tact and discretion when dealing with various issues. Ability to maintain prompt and regular attendance. Ability to apply data collection and storage knowledge to compile, assimilate, and organize printed and electronic information. Additional Position Information Benefits of Employment (Applies to full-time, non-police employees only)

Job Duties Duties & Responsibilities Department Chairs Administrative Support:

Provide administrative support for the College’s Academic Department Chairs and respective faculty. Interpret department and campus policies and guidelines independently and in collaboration with others on campus as needed to support the College’s programs. Review mail, internal forms, and other paperwork to ensure completeness, accuracy, and conformity within established procedures. Route mail, internal forms, and other documents to the appropriate individuals and departments for approval or action. Schedule meetings for Department Chairs utilizing approved University calendar systems. Coordinate and schedule Part-Time faculty interviews. Assist internal and external visitors with inquiries related to the college. Prepare, submit, and maintains the part-time faculty (PTFs) using appropriate University systems and procedures. Organize onboarding materials and schedules for New Faculty Orientation for the College of Nursing.

Duties & Responsibilities Departmental Sourcing and Procurement:

Monitors and oversees all procure-to-pay transactions and expenses for faculty operations by preparing forms and documentation for expenditures, including entering requisitions into appropriate systems, and organize any necessary related reports. Ensure receipt of all ordered supplies and follows up with vendors as necessary for missing or returning items. Review and reconciles Purchasing Card (Pcard) and other related College of Nursing purchases monthly. Monitor and maintains the inventory of supplies in the 3rd and 4th-floor workrooms, Order posters from Tiger Graphix for the College of Nursing’s departmental Chairs and faculty.

Duties & Responsibilities Facility Management:

Oversee the organization and set up of office and lab space for new College of Nursing faculty. Requests door and key access for all faculty when issues arise using appropriate University systems. Submit room reservations through EMS for the department Chairs and faculty.

Duties & Responsibilities Programming and Event Coordination:

Serve as a steward at the College of Nursing’s special events as requested. Duties & Responsibilities Performs other duties as assigned.