Guest Services Assistant – Summer (T00919) Position Available In Jackson, North Carolina

Guest Services Assistant

• Summer (T00919) Western Carolina University $9.25 / hr United States, North Carolina, Cullowhee 1 University Way (Show on map) Jun 07, 2025 Guest Services Assistant
• Summer (T00919) Please see Special Instructions for more details.

Applicants must apply online.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

Qualified applicants will be contacted by the department directly if selected for interview.

Please Note:

Temporary employees are paid bi-weekly on an hourly basis and do not receive benefits.
Posting Details Posting Information Posting Number temp hourly1011P
Quick Link for Internal Postings https://jobs.wcu.edu/postings/20562
Classification Title Working Title Guest Services Assistant

• Summer (T00919)
  Department Bardo Arts Center
  Salary Range starting at $9.

25/hour
Posting Information SUMMARY
This position works on site at Bardo Arts Center with flexibility to assist with Box Office, Fine Art Museum Gift Shop ( FAM Shop), and/or administrative duties as needed for Bardo Arts Center. This position will greet customers of all ages and backgrounds in a non-discriminatory educational environment, while working with customers in person and over the phone to assist in selling tickets to performances in the BAC Performance Hall, University Auditorium and Niggli Studio theater. This position will also be responsible for all Fine Art Museum Gift Shop ( FAM Shop) operations, including but not limited to; performing sales, providing customer assistance, processing merchandise, art handling, and clerical duties required by and associated with the FAM Shop (which features work from students, faculty, staff, alumni and featured artists.) Guest Services Assistants report to BAC’s Audience Services Manager.

EXPECTATIONS

Serve as a welcoming, courteous, and professional presence for visitors and customers
Be knowledgeable of all relevant policies and procedures; Ask when you don’t know
Commit to the full term of the employee contract (one semester)
Follow opening and closing procedures outlined by supervisor
Arrive to your shift on-time and prepared to work
Maintain confidentiality of all matters regarding sensitive information
Make correct sales transactions
Encourage sales by following sales script
Maintain accurate inventory records of merchandise
Collaborate with other student workers in positions throughout Bardo Arts Center to foster a well-rounded, knowledgeable, and experience informed team HOURS Maintain a schedule of 10

• 25 hours per week, as assigned.
  Submit bi-weekly time sheets on time
  Daily Available Shift Hours
• :

Tue:

10 AM

• 4 PM

Wed:

10 AM

• 4 PM
  Thur. 10 AM
• 7 PM
  Fri. 10 AM
• 4 PM
• Adjustment of hours involving evening and/or weekend work will be required.

ADMINISTRATIVE DUTIES

Read and acknowledge the BAC Team Handbook
Sign confidentiality statement and take PCI compliance training (payment card industry)
Refer to Shift Notebooks daily for updates and urgent communications
Refill office supplies (pens, note pads, rubber bands, envelopes, etc)
Update and post phone numbers (staff, campus police, etc) in Box Office/FAM Shop
Identify space for rack cards, business cards, and information to be distributed to visitors by staff
Label the staff mailboxes for all hourly summer and fall employees
Act as an intermediary for supervisor with internal and external contacts to resolve problems and respond to policy or procedural questions
Ensure non box office/FAM shop related calls and messages are passed along to the appropriate parties
Keep track of all sales, inventory changes, customer questions and vendor inquiries
Organize FAM Shop/Box Office for optimal efficiency and provide basic cleaning of displays
Stock bags and organize back-stock
Request supplies as needed, inform Audience Services Manager of any sales issues or inventory needs
Assist Audience Services Manager with coordination of all Box Office/FAM Shop activities including cash handling, accounts management, and computer systems management
Perform visitor services duties when present at the museum front desk such as answering questions about museum exhibitions, museum policies and facility features (bathroom, parking, etc.)
Answer BAC phones using the script provided and become knowledgeable of phone messaging and transfer features
Monitor museum surveillance and notify staff as to any out of the ordinary activities
Conduct hourly inspection of museum galleries when present at museum front desk
Assist the Visitor Services Coordinator in administering record keeping for attendance
Aid the Director and Bardo Arts Center staff when needed, as requested. Knowledge, Skills, & Abilities Required for this Position

KNOWLEDGE, SKILLS, AND ABILITIES

Encourage sales, total price using register, accept payment, make change
Maintain daily cash reports when opening, closing, or completing FAM Shop/Box Office/ performance event shifts
Follow opening and closing procedures including the delivery of sales records and cash/checks to Business Officer at closing shift
Attend training for AudienceView ticketing software and FAM Shop Point of Sale systems
Processes ticket sales at box office using ticketing system
Maintain and share knowledge of performances and events at the Bardo Arts Center, including knowledge of artists, organizations, and artworks featured in FAM Shop, knowledge of current and upcoming exhibitions in the WCU Fine Art Museum, as well as affiliate events at Bardo Arts Center
Maintain tidy and organized display appearance by setting up displays, arranging merchandise, stocking shelves and notifying Audience Services Manager of sold-out inventory
Respond to or direct telephone and walk-in inquiries as appropriate, and provide information concerning upcoming performances and events at Bardo Arts Center and University Auditorium, Performance Hall and Studio Theater, current exhibitions on display at the WCU Fine Art Museum, stock availability or artist information.
Ensure confidentiality when processing and handling confidential information
Perform light cleaning of Box Office/FAM Shop to maintain tidy and organized workspace Minimum Qualifications

APPLICANT REQUIREMENTS

High school or GED diploma required.
Excellent interpersonal skills required
Excellent grammatical skills, excellent written and verbal skills required
Computer literate and knowledgeable
Ability to communicate effectively, follow written and oral instructions, and read or write information correctly
Demonstrated ability to meet and greet customers of all ages and backgrounds in a non-discriminatory educational environment
Must be able to work after hour events and some weekend events, with dates provided in advance
Must be in good physical condition, able to lift and/or move moderate to heavy materials and equipment up to 25lbs; able to sit, stand and/or walk for extended periods of time
Ability to multi-task various projects Preferred Qualifications Posting Text Open Date 05/06/2025
Close Date 06/30/2025
Open Until Filled No
Special Instructions to Applicants Applicants must apply online.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

Qualified applicants will be contacted by the department directly if selected for interview.

Please Note:

Temporary employees are paid bi-weekly on an hourly basis and do not receive benefits. Background/E-Verify Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment. Credential Verification All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements. EOE Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu. University Safety The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety. Applicant Documents Required Documents Resume
Cover Letter/Letter of Application
List of references Optional Documents Curriculum Vitae
Student Class Schedule
Student Schedule Availability Supplemental Questions Required fields are indicated with an asterisk (

• ).

• Are you currently enrolled as a student at WCU? Yes
  No
• Are you currently enrolled in 6 or more credit hours?

Yes
No