Program Assistant (Medical Education Meetings & Conferences) Position Available In Palm Beach, Florida

Program Assistant (Medical Education Meetings & Conferences) Total Health Oncology Lake Worth, FL Job Details Full-time $41,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Microsoft Outlook Zoom Slack Microsoft Office Bachelor’s degree Organizational skills Contracts Events management 1 year Associate’s degree Communication skills Entry level Event sales Largest event managed (1-100 attendees)

Full Job Description Location:

Remote (with ability to travel regularly)

Employment Type:

Full-time

ONLY HIRING IN TX, FL, IL, MD

• About the Role We are looking for a motivated, detail-oriented, and highly reliable Program Assistant to support the planning and execution of live, virtual, and hybrid medical education programs.

This is an ideal role for someone already in or looking to transition into the medical education space, with strong organizational and communication skills and a desire to grow in a fast-paced, mission-driven environment. You’ll work directly with Program Coordinators and other team members to support the day-to-day logistics and execution of CME and CE-accredited meetings. If you love checklists, thrive in support roles, and enjoy learning by doing, we want to hear from you.

• Key Responsibilities
• Assist with the coordination of logistics for medical education events, including scheduling, communications, and administrative tasks
• Support pre-meeting tasks such as venue research, travel and accommodation tracking, and collecting speaker materials
• Help maintain detailed program files, budgets, and checklists to ensure timely execution of deliverables
• Participate in planning calls and team meetings, capturing notes and tracking next steps
• Assist in communication with faculty, vendors, and internal teams in a professional and timely manner
• Provide on-site or virtual event support (e.g., registration desk, speaker support, attendee communication) as needed
• Prepare and organize meeting materials, name badges, agendas, and shipping logistics
• Help with post-event follow-ups, such as surveys, reconciliations, and summary reports
• Contribute to special projects, content tracking, and internal process improvements
• Qualifications
• Associate’s degree, Bachelor’s degree, or relevant administrative/event support experience
• 1-2 years of experience in a professional meetings and conferences
• Excellent organizational skills and the ability to manage multiple priorities with supervision
• Strong communication skills, both written and verbal
• Comfortable with remote collaboration tools (Zoom, Slack, Cvent, Microsoft Office)
• Detail-oriented, dependable, and eager to learn
• Ability to travel regularly (up to 2 times per month), including some weekends, with flexibility for additional travel as program needs require
• A team-player mindset with a positive, can-do attitude
• What We Value
• A passion for equity in healthcare education and the impact of unbiased medical content
• Willingness to grow within a small but powerful team
• Respect for time, process, and outcomes — both internally and for our learners
• Curiosity, humility, and a desire to contribute to something meaningful
• Total Health Conferencing is committed to fostering an inclusive environment where diverse perspectives are not only valued but essential to how we work.

If you’re excited about this role but don’t meet every requirement, we encourage you to apply.

Job Type:

Full-time Pay:

$41,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Weekends as needed Ability to

Commute:

Lake Worth, FL 33467 (Preferred)

Work Location:

Hybrid remote in Lake Worth, FL 33467