Program Assistant – Gainesville Position Available In Clarke, Georgia

Job Description:

Posting Details Posting Details Posting Number S13254P Working Title Program Assistant – Gainesville Department PSO-Small Business Dev Center About the University of Georgia Since our founding in 1785, the University of Georgia has operatedas Georgia’s oldest, most comprehensive, and most diversifiedinstitution of higher education . The proof is in our more than 235years of academic and professional achievements and our continualcommitment to higher education. UGA is currently ranked among thetop 20 public universities in U.S. News & World Report. TheUniversity’s main campus is located in Athens, approximately 65miles northeast of Atlanta, with extended campuses in Atlanta,Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100faculty and more than 7,700 full-time staff. The University’senrollment exceeds 41,000 students including over 31,000undergraduates and over 10,000 graduate and professional students.

Academic programs reside in 19 schools and colleges, including ournewly formed School of Medicine. About the College/Unit/Department College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

M-F, 8-5

; some nights and weekends Advertised Salary $50,000 Posting Date 02/13/2025 Open until filled Yes Closing Date Proposed Starting Date 04/01/2025 Special Instructions to Applicants Location of Vacancy NE District EEO Policy Statement The University of Georgia is an Equal Opportunity employer. Allqualified applicants will receive consideration for employmentwithout regard to age, color, disability, genetic information,national origin, race, religion, sex, or veteran status or otherprotected status. Persons needing accommodations or assistance withthe accessibility of materials related to this search areencouraged to contact Central HR (). USG Core Values Statement The University System of Georgia is comprised of our 26institutions of higher education and learning, as well as theSystem Office. Our USG Statement of Core Values are Integrity,Excellence, Accountability, and Respect. These values serve as thefoundation for all that we do as an organization, and each USGcommunity member is responsible for demonstrating and upholdingthese standards. More details on the USG Statement of Core Valuesand Code of Conduct are available in USG Board Policy 8.2.18.1.2and can be found online at . Additionally, USG supports Freedom of Expression as stated in BoardPolicy 6.5 Freedom of Expression and Academic Freedom found onlineat . Position Information Classification Title Office/Clerical Lead FLSA Non-Exempt

FTE 1.00

Minimum Qualifications Requires at least a high school diploma or equivalent. Pleasecontact your Human Resources office for an evaluation ofeducation/experience in lieu of the required minimumqualifications. Preferred Qualifications Position Summary The Program Assistant serves primarily as the first point ofcontact for our UGA Small Business Development Center fieldlocations. This position is responsible for managing inquiries andcoordinating administrative management of the office. As the focalpoint of the center, the Program Assistant will play a pivotal rolein managing daily operations to ensure a smooth and efficientworkflow. The ideal candidate will possess strong administrativeand customer service skills with the ability to multitask andprioritize responsibilities effectively. Knowledge, Skills, Abilities and/or Competencies Possess the organizational and computer skills to use keyuniversity systems (OneUSG Connect, UGAMart, UGA FinancialManagement System and P-Card) and the standard office software(Word, Excel, etc.). Knowledge & ability to use and maintain office equipmentincluding: computers, printers, copy machines, telephones &messaging systems Strong communication and interpersonal skills are essential, asis a passion for excellence and a positive demeanor, as the ProgramAssistant represents the department as its initial point ofcontact. The Program Assistant should have an understanding andcommitment to teamwork and collaborative culture. Physical Demands Work at a computer work station for 8 hours per day on some days.

Lift and carry 30 pounds. Driving to perform job relatedduties. Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financialresources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of childrenunder the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, ITsecurity, personnel records, patient records, or access tochemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions withfinancial responsibilities. For additional information about thecredit check criteria, visit the . Background Investigation Policy Offers of employment are contingent upon completion of a backgroundinvestigation including, a criminal background check demonstratingyour eligibility for employment with the University of Georgia;confirmation of the credentials and employment history reflected inyour application materials (including reference checks) as theyrelate to the job-based requirements of the position applied for;and, if applicable, a satisfactory credit check. You may also besubject to a pre-employment drug test for positions with high-riskresponsibilities, if applicable. Please visit the . Duties/Responsibilities Duties/Responsibilities First Point of Contact Serves as the first point of contact for office communication andmanages incoming inquiries (phone, email, web and walk-ins) Maintains a working knowledge of SBDC and community resources inorder to route clients to the appropriate resource. Presents a professional image and routes messages to consultants asappropriate When appropriate, gives short presentations about services andrepresents SBDC at events Percentage of time 35 Duties/Responsibilities Office Administration Maintains financial files by requesting P-Card preapprovals,purchasing items, and sending p-card reconciliation paperwork tothe state business office. Manages facilities and coordinates with

UGA SBDC

Business officeincluding but not limited to: ordering appropriate office supplies,paying bills/invoices as needed, and handling incoming/outgoingmail Percentage of time 20 Duties/Responsibilities Continuing Education Administration Inputs courses into the registration system, managing theregistration process and providing customer service for CEparticipants Manages documentation of classes in accordance with UGA and SBAstandards. Provides clerical and administrative support for local office’scontinuing education programs including but not limited to:collecting registration fees, processing refunds as appropriate,ordering materials, and printing class materials. Manages CE Evaluation process and responsible for pulling surveyresults for the local center’s programming Percentage of time 20 Duties/Responsibilities Center Coordination Collaborates with State Office Marketing department to coordinatepromotional materials for CE classes and other centerpromotion. Manages a center calendar including CE events, and other relevantoffice events and deadlines for the local center Manages scheduling and correspondence with clients when requestedby consultants Maintains a contact list and calendar of outreach meetings andevents with local referral sources and resource partners Support organizational improvement efforts through activeinvolvement on internal committees, special projects, and variousassessments as directed by the state office. Percentage of time 25