Program Assistant Position Available In Gwinnett, Georgia

Program Assistant

ST MARYS INDEPENDENT LIVING EXTENSIONS INC

Lawrenceville, GA Job Details Full-time $14 an hour 2 hours ago Benefits Health savings account Dental insurance 401(k) Flexible spending account Paid time off Employee assistance program Vision insurance Qualifications CPR Certification English Administrative experience High school diploma or GED Analysis skills Driver’s License First Aid Certification Communication skills Entry level Full Job Description

JOB SUMMARY

The Program Assistant will perform basic office tasks and provide administrative and organizational help to senior leadership members, and provide reliable support to office visitors, employees, and clients. Duties will include answering phone calls, scheduling, data entry, researching, auditing, and maintaining records. The Program Assistant may also be involved in tasks like managing calendars, preparing materials, preparing meeting rooms, performing errands, ordering supplies, and assisting with program outreach. The Program Assistant works well under pressure, adhering to deadlines.

WORK SCHEDULE

Monday through Friday from 9:00 am to 5:00 pm. Consistent and predictable attendance is required.

BENEFITS S.M.I.L.E.

offers the following benefits: 401K, FSA, HSA, EAP, and group rate dental and vision.

S.M.I.L.E.

does not offer paid time off at this time (sick, vacation, holiday, etc.). Payday is every other Friday and direct deposit is required.

TASKS, DUTIES, AND RESPONSIBILITIES

Basic Office Tasks:

Performing data entry, receiving packages, sorting mail, operating office machines, and arranging equipment or vehicle maintenance and repairs.

Communication:

Answering and directing phone calls, documenting phone calls, writing and distributing emails, and providing general support to visitors.

Interpersonal:

Maintaining positive relationships with co-workers, clients, and vendors. Demonstrating reliability and exhibiting leadership qualities.

Filing:

Updating, maintaining, and organizing physical or digital records.

Conducting Audits:

Assist with reviewing and tracking documentation to help resolve issues related to information on: Existing documentation. Missing documentation. Outdated documentation.

Scheduling:

Maintaining meeting and appointment calendars and taking meeting minutes as assigned.

Supplies:

Ordering office supplies and maintaining an inventory of supplies. Ensuring restrooms are always stocked with necessary toiletries.

Research:

Researching information for a variety of purposes.

Contact lists:

Maintaining, updating, and distributing contact lists.

Organization:

Maintain a tidy and organized work environment including assigned work area and desk, reception area, meeting rooms, restrooms, and break rooms.

SKILLS AND QUALIFICATIONS

Communication:

Strong written and verbal communication skills. Professional telephone and email etiquette.

Organizational Skills:

Ability to manage multiple tasks, prioritize effectively, and maintain accurate records.

Technical Skills:

Proficiency with computer software and office equipment.

Problemsolving:

Ability to identify issues and implement solutions.

Collaboration:

Ability to work effectively with others and build relationships.

KNOWLEDGE AND EDUCATION

Prior experience in administrative assistance is required. The ability to read, write and understand the English language. Working knowledge of administrative/clerical procedures and systems. Strong analytical, problem solving, and critical thinking skills. Satisfactory national background check and fingerprinting. Valid Georgia driver’s license and satisfactory driving record. First Aid/CPR AED certifications. Negative Tuberculosis screen. High School Diploma or

GED. PHYSICAL REQUIREMENTS / WORK ENVIRONMENT

This job operates in an office setting. While performing the duties of the job, the employee is required to frequently stand, walk, sit, stoop, reach, bend, twist, kneel, push, and pull for periods of time as well as see, talk, and hear. The employee may frequently move to interact with fellow employees, visitors, and/or clients. Additionally, the employee may be required to lift objects weighing up to 50 pounds.

EQUAL OPPORTUNITY EMPLOYER STATEMENT SMILE

is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability. About

ST MARYS INDEPENDENT LIVING EXTENSIONS INC

St. Mary’s Independent Living Extensions (SMILE) is a non-profit organization that serves adults who have Autism, Intellectual and Developmental Disabilities, and Mental Health Conditions. SMILE offers a range of programs and services that are designed to meet the unique needs of each individual. Our programs provide opportunities for skill-building and community integration, while promoting individual choice and independence. Our residential program provides a home-like environment with supervised care in the communities of Stone Mountain and Tucker. Our day program provides the opportunity for individuals to participate in a variety of activities including socialization, recreation, and community outings. Our office and day program operate in Lawrenceville. SMILE is CARF Accredited. CARF stands for Commission on Accreditation of Rehabilitation Facilities. CARF accreditation signals our commitment to continually improving services, encouraging feedback, and serving the community.