Transit Program Assistant Position Available In Lowndes, Georgia

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SOUTHERN GEORGIA

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REGIONAL COMMISSION

• Job Summary
• The 5311 Transit Program Assistant provides essential clerical and administrative support for the Transit department. This role is responsible for maintaining accurate records, assisting with grant documentation, supporting data entry and reporting functions, and ensuring smooth day-to-day administrative operations in compliance with local, state, and federal requirements.
• Job Duties and Responsibilities ( major duties)
• Maintain and organize paper and electronic filing systems for transit program documentation, including ridership data, invoice reports, and program correspondence.

Assist in preparing and submitting required reports to state and federal agencies, including monthly, quarterly, and annual submissions.

Support grant tracking by organizing documentation related to expenses, invoices, reimbursements, and financial records.

Perform data entry into relevant databases or spreadsheets.

Draft and proofread routine correspondence, memos, reports, and meeting materials.

Answer phones, respond to general inquiries, and direct calls or messages to appropriate personnel.

Schedule appointments, meetings, and maintain program calendars.

Assist in the coordination of staff training records, certifications, and travel arrangements for training.

Order and maintain office supplies and ensure proper functioning of office equipment.

Prepare materials and documentation for audits, compliance reviews, and internal monitoring.

Provide administrative support to transit management and other staff as needed.

Assist with background fingerprinting process as needed.

• Knowledge, Skills and Abilities Required
• -Knowledge of the Southern Georgia Regional Commission’s mission, policies, and procedures.

Knowledge of basic office procedures and standard administrative practices including: o Fundamental record-keeping and filing techniques.

General customer service principles and professional etiquette.

Skilled in the following areas:

Organizing files and maintaining accurate records.

Typing and entering data with a high degree of accuracy.

Communicating clearly and courteously, both verbally and in writing. o Following instructions and completing assigned tasks on time.

Using office equipment such as copiers, printers, and scanners.[]{style=”font-size: 7pt; font-family: ‘Times New Roman’; font-weight: normal; font-stretch: normal; font-style: normal; font-v”}