Administrative Assistant for Special Education Position Available In Walton, Georgia

Job Title : Administrative Assistant for Special Education
Job Location : Central Office
Category : Classified Employee
Job Description :

JOB DESCRIPTION

Administrative Assistant for Special Education

CONTRACT TERMS

220-day calendar – Part Time

REPORTS TO

Director of Special Education

SALARY GRADE

9 FAIR

LABOR STANDARDS ACT

Non-exempt

JOB SUMMARY

Provide administrative assistance to the Special Education Director and Special Education staff.

QUALIFICATIONS

High school diploma or GED. Two (2) years of college preferred. A minimum of four (4) years of secretarial experience. Excellent organizational, human relations, and decision-making skills. Ability to respond to oral and written directions. Ability to organize an efficient filing system. Ability to work independently and efficiently. Ability to maintain confidentiality on Board and Administrative matters.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Maintains Special Education student records in compliance with state and federal regulations, including release/exchange of records and destruction of records in accordance with state guidelines. Completes FTE, student records, and other reports related to Special Education.
Completes ISBE and other reports related to Special Education. Collects and submits Medicaid information and claims related to Special Education. Establishes and maintains a database for students receiving special services. Maintains a current list of students requiring annual reviews, evaluations, and case studies. Supply maintenance and preparation of student placement forms, special education forms, and staffing schedules. Receives and completes referrals for special services from each school campus and sends consent requests to parents/guardians for evaluation.
Assists in maintaining attendance records for students placed out of district. Receives all SSI documents and requests for documents.
Keeps abreast of regulations and court rulings related to special education as directed. Assists with pre-school screenings. Assists with monitoring 504 plan documentation.
Collects and monitors BCW and Child Find screening documents.
Monitors professional learning log as approved by District staff and approved in the budget.
Create and monitor purchase orders for District Special Education. Provides ALL administrative support for the Special Education Department. Completes any additional assignments requested by the immediate supervisor.

PHYSICAL REQUIREMENTS

The usual and customary methods of performing the job’s functions require the following physical demands: lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling, and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing.

EVALUATION

The Director of Special Education will evaluate the performance of this position and its responsibilities at least annually in accordance with the provisions of the Board’s evaluation policies.

CLEARANCES

Criminal Justice Fingerprint
Background Clearance

NONDISCRIMINATION NOTICE

Social Circle City School District does not discriminate on the basis of race, color, national origin, religion, age, disability, or sex in its employment practices. It is the policy of the Board of Education to comply fully with the requirements of Title VI, Title VII, Title IX, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA), the Age Discrimination in Employment Act (ADEA) and all accompanying regulations. Job descriptions are designed and intended only to summarize the essential duties, responsibilities, qualifications, and requirements to clarify the general nature and scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise to modify duties to be performed – even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. Qualification Required : High School Diploma / Equivalent
Job Close Date : Position Start : 07/01/2025
Job Post Date : 06/23/2025