Temporary CEFS Program Assistant Position Available In [Unknown county], North Carolina

Temporary CEFS Program Assistant Attach:

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Posting Details
Position Information Posting Number

PG195238TM

Position Number 11ASO3500
Position Type Temporary
Essential Job Duties This position will support the EmPOWERing Mountain Food Systems project. It will report directly to and be housed under the project director of EmPOWERing Mountain Food Systems project. This position will be dedicated to supporting the administrative needs of the grant. This position will be part of the Administrative Working Group and will support the CEFS Business Manager in supporting the business functions of the EMFS team. EmPowering Mountain Local Food Systems is a federally funded grant targeted to coal impacted regions of Appalachia. Our goal is to help develop the local food and farming economy through supply chain enhancement, technical training, infrastructure development, agritourism, value-added production, grants, and business planning.

Major Job Responsibilities Include:

High level of organization, creating and managing timelines
Communicating with a wide range of stakeholders and the general public through email and phone
Federal grant management and administrative duties, including partner match support processes
Management of detailed excel spreadsheets and google suite databases tracking spending, federal forms, vendors and payment processes
Assisting evaluation team with data collection, farmer contacts and spending metrics
Supporting project directors grant management duties with the NCSU grants office
Review grant expenditures and balances monthly with Project Director
Event planning assistance and logistics of program events
Management and reconciliation of the company credit card
Navigating and providing technical support for Zoom and other online webinar and meeting platforms.
Manage all team meeting scheduling and minutes Processing financial paperwork, including paying invoices through the NCSU invoice payment system
Management of state travel paperwork for individuals, large conferences, and events of program
Constant follow up to ensure paperwork has been processed by the grants office, CEFS business team and project partners.
Ability to problem solve and reach out to CEFS Administrative Team for support
Support data collection for evaluations’ consultant
Manage complex procurement processes from start to finish, collaborating with internal departments and external vendors
Support grant management and financial tracking with guidance from leadership
Create and compile grant reporting documentation for project partners
Maintain internal databases and listservs up-to-date, primarily using Google Suite and NCSU platforms
Collaborate with CEFS comms team on constant contact updates
Assist with contract and proposal bid creation
Manage the flow of transactions, purchase orders, invoices, and contracts, in collaboration with CEFS admin team
Provide excellent customer service to clients and vendor Assignments will often be delivered remotely from team members via email and candidate will need to prioritize based on upcoming deadlines. Superior organization and time management skills are necessary. Attention to detail, excellent follow-through, ability to think on your feet, and communicate effectively are vital to success in this position. Candidate must be able to hit the ground running, and be ready to jump into a busy team. Please www.cefs.ncsu.edu for more information on CEFS and EMFS here

Work Schedule:

No more than 19 hours a week. Some nights, early mornings and weekend work will be required during events or busy seasons. Some overnight travel may be required for events. The office is based at NC State University in Raleigh, but the project is based in Southwestern NC and occasional travel will be required. We strongly prefer this position be based in one of the 12 program counties or the Eastern Band of Cherokee Indian Qualla Boundary. With exception to certain event blackout dates, schedule is somewhat flexible. There is no paid leave for this position, extended leave can be approved with advanced planning. Is Time Limited No
If Yes, Appointment Length Department Information Job City & State Western, NC
Department CEFS
System Information Classification Title Temporary-Clerical
Working Title Temporary CEFS Program Assistant
Position Information
Requirements and Preferences Work Schedule 19/hrs or less per week
Other Work/Responsibilities n/a Minimum Experience/Education Bachelor’s degree with at least one year of related experience; or an equivalent combination of training and experience in project management, communications, and relationship management in a food systems setting, education, agriculture, or food policy related environment Department Required Skills Excellent written and verbal communication skills
Proficient with Microsoft Office, Google Suite, Adobe and Zoom
High level of organizational, attention to detail and problem solving skills
Extremely reliable
Team player in a fast paces environment
Ability to manage multiple projects concurrently
Must be able to lift up to 25lbs and stand for long periods of time
Excellent work ethic and a genuine interest in the work of CEFS
Interest in sustainable agriculture and/or local food systems Preferred Years Experience, Skills, Training, Education n/a Required License or Certification Valid driver’s license Valid NC Driver’s License required? Yes
Commercial Driver’s License Required? No
Recruitment
Recruitment Details Anticipated Hiring Range $22/hr
Recruitment Dates Job Open Date 06/23/2025
Applicant Information Quick Link https://jobs.ncsu.edu/postings/220039
EEO