Program Aide Position Available In Albany, New York

Program Aide State Police, Division of Albany, NY Job Details Full-time $53,413 – $65,061 a year 9 hours ago Benefits Fuel card Qualifications Microsoft Word Microsoft Excel Mid-level 1 year Full Job Description The duties that the incumbent of the vacancy will be expected to perform. Duties Description Under the supervision of a Captain assigned to the Special Operations Unit located at Division Headquarters, the incumbent of this position will: Supervise lower-level clerical support staff assigned to Special Operations at Headquarters, as well as providing functional administrative oversight of specialty unit activities.

This includes coordinating required training across the state by securing training facilities, making hotel, flight, and vehicle reservations, preparation of travel vouchers, and preparing and maintain staff training schedules.

Maintenance of all Special Operations training records in SLMS and other electronic filing systems. Retrieves and submits verification of training records upon demand.

Collect and coordinate member abstracts for Basic School tryouts; prepare and provide leadership with information packets used during the evaluation process; develop and maintain electronic tracking system for those approved/denied entry into Basic Schools.

Collect and track unit member performance evaluations; issue reminders to supervisors for overdue performance evaluations.

Assist with development and creation of materials/documents used during Basic Schools; prepare and distribute graduation ceremonial invitation, programs; plan, coordinate, and schedule graduation with various stakeholders (academy staff, food vendors, etc).Prepare and maintain special unit personnel files which includes supervisory notes, letters of commendations, disciplinary actions, promotions and transfers; collect and track unit medical records.

Prepare and maintain Discovery files; prepare and send encrypted information in response to requests for information from District Attorneys in support of criminal proceedings.

Provide administrative oversight and support of Special Operations unit fleet vehicle maintenance; enter, retrieve and organize fleet information entered into FleetWave database (fuel, VIN#s, odometer readings, etc); order, collect , track and distribute various parking tags and placards; procure, distribute and track gas cards for the unit.

Collect and coordinate information regarding Special Operations unit law enforcement actions; prepare and distribute periodic and ad-hoc reports as requested/needed; respond to urgent requests from command staff; ensure case information is entered in required databases.

Ensure contact information is updated for all emergency personnel, personnel rosters, and charge lists.

Manage the purchasing of supplies, uniforms, and equipment for the unit; research vendors and prepare cost analysis; work with vendors to ensure timely arrival of equipment and resolves any issues; coordinates the delivery and installation of new equipment with command staff; schedules and coordinates uniform fitting and equipment testing as needed.

Work on special projects as assigned by command staff. The minimum qualifications required for this vacancy. Minimum Qualifications One (1) year permanent service as a New York State Employee with one (1) year of service in a title allocated SG-9 or higher,ANDDemonstrate knowledge of appropriate clerical skills, knowledge of proper office procedures.

ANDMust be proficient in the operation of personal computers and various software including Microsoft Word, Outlook and Excel.

Minimum qualifications must be met by the closing date of the posting. Additional comments regarding the vacancy. Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

The New York State Police values a diverse and inclusive workforce where the unique skills of all employees are valued in support of the mission of the Division. Qualified candidates are considered for employment without the regard to age, race, color, religion, gender identity and expression, disability, national origin, gender, sexual orientation, military or veteran status or any other characteristic protected by law. The New York State Police is an equal opportunity/affirmative action employer that accept all applications from a wide range of candidates.

The New York State Police complies with federal and state laws and makes reasonable accommodations for qualified individuals with the disabilities and/or sincerely held religious belief. If a reasonable accommodation is needed to participate in the job application or interview process, please contact the Division Personnel Office at (518)457-3840 or . Some positions may require additional credentials or a background check to verify your identity.