Program Aide – Business Office (NY HELPS) Position Available In Madison, New York

Location:

Morrisville, NY Category:

Civil Service and Support Staff Posted On:

Wed Jun 18 2025

Job Description:

Campus Title:

Program Aide (NY HELPS)

State Title:

Program Aide Department:

Business Office Bargaining Unit:

CSEA-ASU

; view our units state benefits summary here (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/CSEA-Benefits-at-a-Glance-Jan-2025.pdf) !

Professional Rank and Salary Range:

SG-13; $53,413

Duration:

Calendar Year (this position works year-round12-month schedule) Important Notice for those appointed under

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the

NY HELPS

Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary

NY HELPS

employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified.

Brief Description of Duties:

SUNY Morrisville is seeking a Program Aide to support our Business Office. Program Aides perform a variety of substantive professional, technical, and administrative duties under the supervision and guidance of professional staff. Primary Responsibilities include but are not limited to: + Responsible for RF grant post-award processes and activities including purchasing, travel and accounts payable. + Responsible for setting up grants with the RF in Albany. + Responsible for using and reconciling RF purchasing cards. + Assists with the grant pre-award process. Attends various grant meetings and provides guidance on RF related procedures and policies to the campus. + Responsible for cash transmittals and category refunds for select RF grants that require this. + Responsible for providing oversight of active RF grants to include the monitoring of grant expenditures. Also generates regular reports for RF grants for Principal Investigators (PIs). + Responsible for closing out and finalization of grant awards with the RF. + Attends periodic conferences and trainings with the RF. + Back-up for Accounts Payable department. + Supervises the RF grant support position. + Responsible for the business office work orders + Participates in the campus safety committee and the workplace violence prevention + advisory team. + Back-up for State p-card purchases and payments. + Responsible for processing UUP Individual Development Award Reimbursement + JP Morgan security administrator: assisting new card holders getting the cards (new or replacement) and changing levels available for purchasing. + Training travelers in SUNY regulations regarding traveling and documentation needed

Job Requirements:

Minimum Qualifications + Open-Competitive (Non-NY HELPS Appointed):

Transition:

one year of permanent competitive service in a clerical, keyboarding, secretarial, or paraprofessional title allocated to Grade 5 or higher. + Non-Competitive (NY-HELPS Appointed): Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Additional Information:

SUNY Morrisville is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences, and prohibits discrimination in employment based on gender, race, ethnicity, nationality, physical capability, age, creed, sexual identity, veteran status, and economic means. We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community.

AA/EEO/ADA

In accordance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY Morrisville; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY Morrisville University Police at (315) 684-6410, Office of Student Rights and Responsibilities at (315) 684-6070, Office of Human Resources at (315) 684-6038 and or by accessing the following web site: https://www.morrisville.edu/contact/offices/university-police/clery-act