Program Aide Position Available In Onondaga, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP Yes The agency in which the vacancy exists. Agency People With Developmental Disabilities, Office for The job title for the vacancy. Title Program Aide The job title for the vacancy. Occupational Category Clerical, Secretarial, Office Aide The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 13 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit ASU – Administrative Services Unit (CSEA) The minimum and maximum of the salary range for this vacancy. Salary Range From $53413 to $65061 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 9 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? No The county in which the vacancy is located. County Onondaga The street address where the vacancy is located. Street Address 187 Northern Concourse The city where the vacancy is located. City North Syracuse The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 13212 The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Human Resources Office is responsible for, and committed to, ensuring the highest level of professional services and support to a variety of customers. The ultimate goal is to ensure the best possible quality services are offered to people receiving services. We are guided in our interactions with the people we serve and each other by compassion, dignity, diversity, excellence and honesty. The Human Resources Office represents OPWDD on all matters related to personnel management including, but not limited to, classification, examination, recruitment/retention, succession planning, labor relations, performance evaluations, employee benefits, etc. One or more of the human resources areas listed above, including in the use of common IT systems supporting these functions. Applies analytical techniques as required by the program area.

• Develops, maintains, and updates database programs and methods of data analysis for agency programs.
• Researches laws, rules, and regulations to find alternative approaches to administrative problems or issues.
• Monitors and evaluates data for deficiencies and assists in correcting problems.
• Collects, tabulates, and analyzes data.
• Draws conclusions from analyzed data and makes appropriate recommendations.
• Creates tables and charts; and drafts reports to document analyses and procedures. Assists in monitoring compliance with administrative and programmatic financial requirements.
• Reviews and makes recommendations on grant applications and contracts.
• Monitors the use of funds to ensure compliance with applicable laws, rules, and regulations.
• Gathers, reviews, and evaluates information required by professionals to conduct financial and program audits.
• Drafts procedures and provides guidance on requirements for budget revisions and amendments.
• Assists in the preparation, review, evaluation, and analysis of a variety of reports and other documents specific to the assignment.
• Liaisons with various agency program staff and other State, local, and federal agencies. Performs various budget/finance activities.
• Compiles, tabulates, and verifies financial and statistical data, such as financial projections and performance indicators, to be used in the preparation and analysis of agency budget submissions or in response to questions from the Division of the Budget (DOB).
• Assists in monitoring agency expenditures by comparing expenditures with DOB guidelines, the State Finance Law, agency programs and policies, previous budget requests and applicable federal policies and rules.
• Reviews budget data prepared by agency program staff for completeness and responsiveness to budgetary needs and projections. Confers with program administrators to exchange information and resolve questions.
• Compares legislative budget with the proposed budget to identify differences. Performs human resources assignments depending on the scale of the program.
• Works with program staff to source candidates for job vacancies.
• Assists in the recruitment of employees by answering questions and providing information concerning salary, benefits, working conditions and locations, agency/facility goals and objectives, and the structure and operation of State government.
• Reviews employment applications and identifies candidates that meet qualifications for job postings.
• May perform initial interviews with candidates to determine qualifications and interest in employment; or perform exit interviews to gain information on turnover.
• Drafts recruitment materials and job postings for review by higher level staff.
• Assists in position classification activities by compiling data or drafting documents such as transmittal correspondence, organizational charts, duties descriptions, and other related materials in accordance with applicable procedures and requirements.
• Reviews tentative examination announcements, identifying discrepancies with previous announcements and reports of recent conferences, and refers potential problems to higher level staff.
• Compiles background information for grievance and disciplinary hearings.

LinkedIn:

https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all #LI-JB3 The minimum qualifications required for this vacancy. Minimum Qualifications Candidate must be reachable on the current Civil Service list for Program Aide.

OR Open Competitive:

Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

TRANSFER QUALIFICATIONS

Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. Additional comments regarding the vacancy. Additional Comments This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under

NY HELPS

are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).

If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

Paid Holidays and Leave:

° Thirteen (13) paid holidays each year. ° Thirteen (13) days of paid vacation leave initially. ° Five (5) days paid personal leave each year. ° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. ° Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage:

Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Paid Parental Leave:

Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

Retirement Program:

Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training:

NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.
• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion.

We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs. Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy.

Name Central NY DDSO-Attn:

Human Resources The telephone number to use for questions about this vacancy. Telephone 315-473-6980 Ext 2003 The fax to use for this vacancy. Fax 315-473-6658 Email address for emailing applications, or to ask questions about this vacancy. Email Address CentralNY.Careers@opwdd.ny.gov Address The street address of the contact for this vacancy. Street Human Resources Office 187 Northern Concourse The city for the contact for this vacancy. City North Syracuse The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 13212 Instructions for potential applicants. Notes on Applying Please email your resume to CentralNY.Careers@opwdd.ny.gov and reference vacancy ID in your email.