Part-Time Regional Program Assistant Position Available In Hamilton, Tennessee

Part-Time Regional Program Assistant TN Voices – 4.2 Chattanooga, TN Job Details Part-time From $19.10 an hour 1 day ago Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Outlook Microsoft Office Administrative experience High school diploma or GED Driver’s License Organizational skills Communication skills Entry level Time management Stakeholder management Full Job Description SUMMARY The Regional Program Assistant (RPA) provides day-to-day office management and administrative support for the Grand East Region. This position works an average of 15-20 hours per week. The work schedule can be flexible, but this position may be asked to attend special events outside of normal business hours, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides office and administrative support for two (2) Healthy Families sites: o Answers and routes phone calls; monitors and responds to general office voicemails o Monitors and maintains inventory of office and program supplies o Orders supplies and ensures timely delivery; verifies receipt and communicates with vendors as needed o Coordinates shipping and delivery of materials and technology in collaboration with managers o Offers hiring support to hiring managers, e.g., review resumes, screen applicants, coordinate interview dates and times, etc. o Provide support during state-led site visits , including preparing documentation, organizing materials, coordinating logistics, and assisting the team with any administrative needs before, during, and after the visit o Support the referral process by tracking incoming referrals, entering data into appropriate systems, and communicating with program staff to ensure timely follow-up and assignment o Tracks and supports progress on special projects, as assigned Attends regional meetings and create records of events as requested Maintains regular and reliable attendance while accurately recording and managing time keeping records to ensure seamless operations and contributions to team productivity Upholds and promotes the organization’s values, mission, and ethical standards in all interactions and decision-making processes to foster a positive and principled workplace culture. Represents the agency at community, civic, or other public functions Follows organizational and programmatic policies Completes other duties as assigned

QUALIFICATIONS

Strong ability to self-direct daily work tasks and practice effective time management Strong written and verbal communication skills and ability to collaborate as part of a team Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to manage priorities and relationships with multiple stakeholders Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity A good balance between a resourceful team-player and the ability to be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe, email, internet, and Canva Reliable transportation and valid driver’s license

EDUCATION AND/OR EXPERIENCE

Graduation from an accredited high school or equivalent program with administrative support experience.

DEMANDS & WORK ENVIRONMENT

The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Accommodation requests can be made with the VP of Human Resources. While performing the duties of this job, the employee is frequently required to position themselves in a sitting position, talk, and/or hear (with or without aide). The employee is regularly required to remain stationary, use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to keyboard and enter data at a computer. The employee is occasionally required to operate a motor vehicle, move throughout buildings in a variety of community-based settings. The employee must learn new tasks, remember processes, maintain focus, complete tasks independently, make timely decisions in the context of a workflow, communicate with program participants and community partners. Employees must have the ability to complete tasks with speed in situations that ensures the safety of others. Employees must move supplies and equipment up to 40 pounds. Specific vision abilities required by this job include vision, ability to adjust focus and operate a vehicle safely. The employee must have access to reliable transportation. Employees are required to remain alert and engaged to safely operate vehicles and ensure the safety of others. The work environment includes indoor office environments or comparable spaces and community spaces. The noise level varies by sites and meetings.