Senior Analyst, Travel Position Available In Broward, Florida

Job Profile Summary Under limited supervision, this position is responsible for performing accounting functions as assigned in Accounts Payable. Functions may include review and analyze all travel related documents to ensure employees are in compliance with college travel policies and procedures. Analyze computations and financial data of employees’ travel expenses prior to processing travel reimbursements; train new and current employees to ensure the College’s travel policies and guidelines are followed. Monitor, review and improve the business activities of the department through constant review of accounts payable travel processes and procedures. Assists in the development of new procedures, reports, improvements necessary to maintain data integrity, troubleshooting and continuous improvement of data related processes and best practices.

Minimum Education:

Bachelor’s degree required in Business or related field. An equivalent combination of experience and education may be considered.

Minimum Experience/Training:

Six years of relevant experience preferably in higher education or a governmental organization.

Essential Function:

Weekly – 25%: Analyzes, reconciles, balances, and approves all College spend authorizations, expense reports, requests for mileage reimbursements, and employee purchase transactions. Responsibilities include but are not limited to computation analysis for international travel-related expenses and computing all foreign currency for conversion to U.S. dollars; monitoring and reconciling travel card transactions; processing travel-related supplier’s payments and approving tuition reimbursements. Performs detailed analysis of the Accounts Payable reconciliation travel reports, resolves travel discrepancies with the traveler and recommends necessary adjustments on time. Responsible for reviewing and processing spend authorizations, expense reports, mileage reimbursements, and employee purchases. Daily – 25%: Provides guidance and support to other accounts payable staff members in problem-solving and communications with suppliers and college personnel regarding payment processing related to travel reimbursements. Reviews, analyzes, and processes travel-related supplier invoices, checks requests, and cancels payments. Communicates with suppliers, administrators, other college staff, and outside agencies on travel financial information, invoices, and disbursement including notifying and assisting individuals when problems exist, and researching payment delays, underpayments, or overpayments. Maintains interprets and enforces travel policies, procedures, and guidelines. As needed – 15%: Reviews, evaluates, assesses, and recommends new procedures, new system processes, and reports necessary to maintain data integrity within the accounts payable travel process and related interfaces (general ledger, credit, and collections). Reports all identified system problems to the appropriate individuals, this includes managers, IT staff, and internal and external users of the data (i.e. other departmental staff) so they are aware of the problem. Participates in user group discussions related to system problems and enhancements. Monthly – 20%: Schedules and provides training sessions. Prepares and updates travel guidelines and procedures training documents. Performs monthly training sessions to direct travelers and administrators on proper requests and allowable travel reimbursements based on unique circumstances and on following travel policies, procedures, and guidelines. Maintains specifications for financial reports and reconciling processes. Analyzes reconciliation reports to assist in researching their impact on the college’s year-end process. Annually – 10%: Processes and verifies accounting entries. Performs financial analysis and advanced reconciliation. Researches information. Interacts with internal and external auditors participates in audit support, and provides information and access to Accounts Payable travel records as requested. Monitors and reviews accounting and related system reports for accuracy and completeness. Other – 5%: Performs related duties as assigned.

Knowledge, Skills, and Abilities:

In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College. Ability to perform complex administrative analysis with only general supervision Strong diagnostic, analytical, problem-solving, and critical thinking skills. Excellent coordination and communication skills used appropriately to influence the decision-making of individuals and groups at all levels in the College. Ability to plan and manage own workflow, priorities, and results accomplishment. Requires the ability to present and disseminate data to various levels. Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems Ability to interact and effectively communicate with a diverse employee and student population. Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Job Title Senior Analyst, Travel Position Number

P0091329

Job Status Full time Regular Department Accounting Location Cypress Creek Administrative Center Pay Grade 715 Salary $52,900 – $62,158 (Salary commensurate with education and experience) Work Shift First Shift Work Schedule Monday – Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled Comments To be considered for this position, a completed online employment application form along with a resume and transcripts are required. Designated Essential Personnel No FLSA Status Exempt Position Classification Professional Technical Staff (PTS) Special Instructions to

Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript:

Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. •Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application•Please refer to link with the instructions on how to submit an application with multiple documents.

https:

//www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf. Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes. Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities. Broward College is a nationally ranked institution of higher education in Broward County, Florida, providing residents and non-residents with access to high-quality, affordable education. Broward College is the largest institution of higher education in Broward County, serving more than 51,000 students annually, Broward College provides students with certificate programs, two-year university-transfer degrees, two-year career degrees, and baccalaureate degrees in selected programs. The College’s mission is to provide high-quality educational programs and services that are affordable and accessible to our community of learners. Together, we are working to make Broward College the number one destination for academic excellence. With more than 4,000 colleagues, Broward College serves as a critical economic engine for Broward County, generating more than 1.7 billion in economic impact for Broward County, and driving opportunities for economic mobility for all of Broward County. Broward College has been repeatedly recognized as one of the top 10 community colleges in America by several national organizations including the Aspen Institute. The College continues to receive recognition for its transformational work to improve institutional culture and care for its employees as recognized by the College and University Professional Association for Human Resources (CUPA-HR) National HR Excellence Award. As an equal access and employment opportunity institution, Broward College is committed to a tradition of increasing and retaining an intellectually, culturally, and ethnically diverse student body and workforce and focusing on the success of our students, faculty, and staff while strengthening our local and global communities. Benefits at Broward College At Broward College, we offer a competitive array of benefits and services to support our employees personal and family needs. Wellness Tuition Reimbursement Professional Development Financial and so much more Broward College is an equal opportunity/affirmative action employer. The College strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. We are an Equal Opportunity Employer. We do not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected characteristic. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Recruitment Office at 954-201-7449.