Administrative Associate (Philosophy) Position Available In Leon, Florida

Job Title:

Administrative Associate (Philosophy)

Location:

Tallahassee, FL Regular/Temporary:

Regular Full/Part Time:

Full-Time Job ID:

59686 Department Department of Philosophy | Florida State University College of Arts & Sciences Responsibilities What is a typical day in this position? The position is responsible for administrative duties including travel, procurement, and HR transactions for the Department of Philosophy. In this role, you will be responsible for: Working closely with Philosophy staff to ensure University, local, state, and federal policies are upheld. Submitting, monitoring, tracking, and reviewing travel authorizations, expense reports, and non-travel reimbursements Confirming all appropriate supporting documentation for travel has been properly submitted. Responsible for carrying and utilizing a University travel card and purchasing card and making business related purchases for employees. Responsible for procurement including preparing and entering requisitions, change orders, and payment request forms. This includes obtaining product information, ensuring proper authorization has been obtained, entering procurement/receiving information in the purchasing system, and monitoring the payment process to ensure invoices are paid. Supporting HR transaction entry. May enter Faculty, Staff, Graduate Assistant, and OPS personnel actions The Administrative Associate plays a crucial role in the success of the Philosophy Department. By serving in this position, you will contribute directly to the success of the academic teaching and research efforts at Florida State University! Qualifications A high school diploma or equivalent and three years of experience. (

Note:

post high-school education and/or experience may substitute at a comparable rate.) Preferred Qualifications Who is an ideal candidate for this position? An ideal candidate for this position is someone who thrives when working independently and is equally effective while working as a team player. They would also be someone who is flexible, can easily adapt to the fluctuating daily needs of the department, is detail-oriented, enjoys problem-solving, and is able to organize tasks and meet deadlines. Excellent verbal and written communication skills are required. If the idea of working in a medium-sized department that is both collegial and professional is appealing, and you are fond of consistently learning new things, then you will enjoy working in Philosophy.

Preferred Qualifications and Experience include:

Experience performing accurately in a detail-oriented environment. Knowledge of Microsoft Office Suite and willingness to learn new computer programs. Effective communication skills, including by phone, email, and in-person. Experience establishing and maintaining effective working relationships. Ability to interpret and apply related University policies, procedures, principles, and practices. Helpful What can I expect in the first 60-90 days? During this adjustment period there will be close collaboration with office staff to shore up areas where knowledge and experience are moderate or less and to develop one’s own organizational methods. By the period’s end there will be a solid understanding of your role and responsibilities in the department, and by the beginning of the fall semester you will be able to perform your duties in a proactive manner, in addition to being well-positioned to contribute towards challenges requiring collaborative effort. University Information One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. Anticipated Salary Range The minimum starting salary is $36,250. Anticipated starting salary will be offered commensurate with experience and qualifications. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Veterans’ Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans’ Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT

To claim Veterans’ Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans’ Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date. Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034. Considerations This is an USPS (University Support Personnel System) position. This position requires successful completion of a criminal history background check. This position is being re-advertised. Previous applicants need not reapply. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.