Administrative Specialist – UBA/College of Social Sciences & Public Policy (Multiple Vacancies) Position Available In Leon, Florida

Administrative Specialist – UBA/College of Social Sciences & Public Policy (Multiple Vacancies) 4.3 4.3 out of 5 stars Tallahassee, FL Department University Business Administrators – College of Social Sciences and Public Policy (Economics and Sociology) Responsibilities This position is responsible for the administrative, operational, and fiscal activities for the Department of Economics or the Department of Sociology. Serves as the departmental Human Resources representative. Facilitates new hire and re-hire activities through FSU’s recruitment and onboarding systems. Collects and maintains new hire documentation. Coordinates with new hires to ensure onboarding tasks are completed prior to the first day. Processes appointments, monitors actives, certifies payroll, and approves time. Assists in the preparation of GA offer and appointment letters. Coordinates with appropriate campus offices to ensure international hires and employees obtain and maintain work authorization. Coordinates and performs monthly reconciliation of account ledgers. Researches problems and discrepancies and brings resolution to the problem. Audits internal accounting system for accuracy and consistency with FSU systems. Ensures accurate processing of budget, expenditures, and payroll. Analyzes, prepares, reviews, and disseminates budget reports to the department chair, faculty, and necessary department staff. Regularly monitors account balances to prevent over-expenditures. Submits requests to transfer funds. Collaborates with the department chair to develop a department budget. Serves as P Card Proxy for assigned P-Card holders. Oversees and monitors travel and purchasing for the department, coordinating with travel associate to ensure departmental needs are met. Acts as the purchasing and travel rep point of contact for the department holding both a t-card and p-card. Ensures travel is compliant with FSU policies and procedures, processing timely. Monitors faculty and student travel allocations. Participates in administrative management of the department. Attends regular meetings with faculty and staff. Ensures inventory is tracked and documented. Assists with space allocation. Assists in the preparation and management of events held by the department. Creates the e-binder for the Promotion and Tenure process for faculty. Inputs the Assignment of Responsibilities (AOR) for faculty each semester. Inputs FACET information for faculty and staff/OPS funded by grants. Qualifications A Bachelor’s degree and two years of experience; or a high school diploma or equivalent and six years of experience. (

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a combination of post high school education and experience equal to six years.) University Information One of the nation’s elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This posting will fill two positions within the

College of Social Sciences & Public Policy:

one in the Department of Economics and one in the Department of Sociology. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.