Staff Accountant, Accounts Payable Position Available In Polk, Florida

Staff Accountant, Accounts Payable 
Salary $40,535.07 – $50,085.71 Annually Location Winter Haven Job Type Full-Time Job Number 202500129 Org General Accounting Opening Date 05/09/2025 Closing Date 5/23/2025 8:00 AM Eastern

DESCRIPTION

BENEFITS
QUESTIONS
Description This position provides mid-level administrative, clerical, and staff support services to a college administrator and their organizational unit. The work is generally diversified requiring judgment to apply broader aspects of established policies, practices, and procedures.

Examples of Duties Essential Functions/Duties:

Reviews invoices for all pertinent information such as quantity, description, unit price, freight, and payment terms. Ensures proper approvals. Review general ledger and department coding for accuracy. Ensures work is performed accurately and efficiently. Assigns, directs work, and coaches accounts payable assistants as direct supervisor. Reviews work of accounts payable assistants for accuracy.
Researches the most complex problem accounts. Contacts vendors to resolve account discrepancies. Works with budget managers to ensure accurate coding and approvals for invoices. Perform year end procedures; process and review 1099 forms for accuracy and timely filing. Oversee the review of travel reimbursements for proper documentation, approvals and general ledger coding along with the reconciliation of advances to submitted reimbursements. Ensures account statements reconciliation to support for college credit cards is maintained on a timely basis.
Process monthly utility statements for payment as a direct pay.
Process “Z checks” and ACH payments which consists of those payments that are paid online.
Process quarterly student stipends from Upward Bound; process VA repayments. Process purchase orders and VDOR credits for monthly VISA statements.
Performs other duties as required.

Typical Qualifications Required Skills:

Experience with office suite type products, including Excel and Word.
Good organizational skills, with special attention to details. Must be able to multi-task.
Good oral and written communications skills and the ability to establish effective rapport with students, internal and external customers.
Proficient with spreadsheets and databases.
Ability to maintain confidential information.
Ability to work independently on broader assignments with the responsibility for the planning of work.
Ability to research records and procedures independently.
Exceptional customer service skills.

Working Condonations:

Normal office working conditions.
Salary and Benefits Information
This position is level P12. We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Required Education:

Bachelor’s degree. Preferably a bachelor’s in accounting or finance.

Required Experience:

Three years of accounting-related experience. One year of supervisory experience preferred. Supplemental Information Submissions that do not include all parts of the following required information will not be considered: a resume.
an electronic job application (all sections MUST be completed). Important Information If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States. Polk State College does not provide visa sponsorship. To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.
Polk State College is a drug-free workplace.
Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodation is considered on a case-by-case basis. Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.
Polk State College does NOT provide relocation assistance for this position. Equal Opportunity Statement Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, gender transition, marital status, genetic information, disability, or pregnancy in its programs, activities, or employment. The following person has been designated to handle inquiries regarding the non-discrimination policies:
Chief of Institutional Compliance & Engagement Title IX Coordinator 999 Avenue H, NE Winter Haven, FL 33881 WAD 215A 863.297.1000, ext. 5378