Senior Accountant Position Available In St. Johns, Florida

Senior Accountant 3.9 3.9 out of 5 stars 1000 Vicars Landing Way, Ponte Vedra Beach, FL 32082 JOB SUMMARY The Senior Accountant at Vicar’s Landing has several duties. The position calls for an individual who is organized and flexible to meet the office needs. The position also requires the ability to maintain multiple projects simultaneously.

ESSENTIAL DUTIES & RESPONSIBILITIES 1.

Accounts Receivable Make deposits and enter cash transactions onto cash receipts and cash disbursement spreadsheets and to PCC system. Maintain information on status of residents in PCC system. Post medical/nursing supplies, transportation, laundry, and various other charges to members’ accounts. Coordinate with Dining services and Wellness Clinic on charges to be billed, assist, and clarify when needed. Reconcile cash deposits and member status calendars by 3rd day of the month to prepare for billing. Print and distribute statements for independent, assisted living and health center members by 5th day of month. Respond to questions regarding statements, provide answers, post adjustments with appropriate approvals. Maintain database as rates change annually, review for accuracy. 2. Accounts Payable Maintain current credit reference information for credit applications. Set up and maintain accounts and files for vendors (Vicar’s Landing and LCPS Mgmt). Monitor group purchasing programs for vendor participation. Enter approved accounts payable invoices. Select invoices and write checks from accounts payable system on an established schedule. Enter checks into cash disbursement spreadsheets. Respond to inquiries from vendors regarding payments and follow-up on outstanding issues. Prepare sales tax returns ensuring that they are paid by the 20th of each month. Prepare 1099 Misc. forms for applicable vendors at year-end. 3. Fixed Assets Record current year purchase in the Vicar’s Landing fixed asset accounting systems. Reconcile general ledger balances with the fixed asset system. Coordinate with Vicar’s Plant Operations personnel to correctly track and group project components into completed fixed asset record. Track purchase to capital budget and prepare quarterly reports to department heads detailing capital spending to budget. Perform monthly journal entry to record new fixed asset records and depreciation. 4. Payroll Bi-weekly, pull timekeeping records into payroll system and process payroll. Fund payroll bank account for payroll and taxes. Report and submit payroll taxes in a timely manner. Record and monitor bank account balance. Maintain files of documentation for audit. Comply with all federal and state quarterly/annual reporting and payment requirements (for all 3 payroll companies). 5. Forecast Track all Member movement through continuum in database. Create records for new Members. Update records and calculate refund J/E for terminated contracts. 6. General Ledger Maintain daily bank reconciliations, monitor cash balances. Prepare month-end journal entries for interdepartmental charges, member draw downs, PPI wire transfers, sales tax payments, miscellaneous cash deposits, A/R, Payroll and PTO Accruals, Prepaids and Accruals, and miscellaneous others. Prepare and submit Personal Property and Tangible Property reports for all 2 companies annually. Maintain/renew Sales Tax Exemptions and Re-Sale Certificates for all 2 companies. Assist department heads with research as they review their line-item detail and prepare journal entries for re-classification when necessary. Assist with annual audit, pulling together documentation, creating schedules, responding to requests from audit personnel. 7. General & Administrative Meet with each new Member as part of Orientation process and review billing processes. Liaison between Members and FLICRA representative, assist with enrollment, enable monthly billing for dues. Track and reconcile funds coming through Marketing (Wait-List, 10% deposits, Refunds) and ensure documentation is complete. Liaison between Marketing staff and Trustee Bank. Receive funds coming through Marketing (Final payment, Promissory note payment), deposit funds to appropriate bank, post to appropriate G/L account, ensure complete documentation. Be member-friendly and assist members in requests for information, clarification, or corrections. Must prioritize member requests with other job responsibilities. Keep the CEO, COO, and CFO of LCPS Management informed of any member issues that may need to be addressed. Assist with other job duties that may be required as directed including backup for the concierge desk. Be mindful of HIPAA requirements and confidentiality associated with maintaining member files and employee files. Assign work, monitor work product, and train Medicare coordinator accountant. 8. Perform any other related duties as required or assigned.

Skills, Abilities & Competencies:

At least three (3) years’ experience in accounts payable and accounts receivable. Good accounting ability. The ability to make independent decisions when circumstances warrant such action, and to remain calm during emergency situations. The ability to deal tactfully with personnel, members, family members, visitors, and the public. Must handle personal information of members, patients, and co-workers confidentially. Knowledge of Microsoft Word, Excel, and Great Plains accounting software. A cheerful personality and the ability to work harmoniously with other personnel. The ability to seek out new methods and principles and incorporate them into existing practices. The ability to follow written and oral instructions. The ability to manage multiple priorities, providing excellent customer service while maintaining technical accuracy and timeliness.

PHYSICAL DEMANDS

While performing the essential functions of this job, the employee is regularly required to stand, walk, sit, talk hear, and occasionally required to reach with hands and arms, stoop, kneel, and crouch. Employee must have excellent balance and be able to climb a ladder and walk around a roof. The employee must occasionally lift and/or move up to 30 pounds and be able to work at heights. Specific vision abilities required by the job include close, distance, and peripheral vision, depth perception and the ability to adjust focus as well as work on a computer for extended periods of time. The employee must be able to communicate verbally with other on the phone or in person.