Accounting Specialist 2 Position Available In Lafourche, Louisiana

Special Instructions Nicholls State University adheres to the equal opportunity provisions of federal civil rights laws and regulations that are applicable to this agency. Therefore, no one will be discriminated against on the basis of race, color, national origin (Title VI of the Civil Rights Act of 1964); sex (Title IX of the Educational Amendments of 1972); disability (Section 504 of the Rehabilitation Act of 1973; or age (Age Discrimination Act of 1975) in attaining educational goals and objectives and in the administration of personnel policies and procedures. Anyone with questions regarding this policy may contact Alison Hadaway, SHRM-CP, Director of Human Resources at 985-448-4041 / alison.hadaway@nicholls.edu / P.O. Box 2105, Thibodaux, LA 70310. For anyone needing ADA Accommodations, please contact Brian Clausen, Director of Environmental Health & Safety at 985-448-4783 / brian.clausen@nicholls.edu Position Details
Position Information Position Title Accounting Specialist 2
Position Number 028965
Salary Range $30,638.00 – $52,499.00 Hires at Minimum
Position Type Classified Staff
Department Information Ending Effective Date of Temporary Employment Department Controller’s Office
Job Duties Responsibility / Duty Independently responsible for the Colonel Card ID System duties. These include by are not limited to: 1. Record deposits made by students, faculty and staff into the Colonel Card ID System. Verify total of deposit to the ID card system posting log.
2. Balance posting log to the next day’s cash receipt amount in the financial accounting records to ensure all deposits recorded in Banner Financial System are also posted into the ID Card System.
3. Verify and print online deposit emails daily from the online card office and enters the amounts onto the daily log.
4. Print report of online deposits and balance with the email deposit total.
5. Balance the Colonel Card Clearing bank account to verify the online transactions have been posted and the cash is in the bank.
6. Prepare the appropriate colonel card clearing account transfer request so the funds can be transferred into the university’s operating bank account. Prepare the appropriate journal entry to record the transfer of cash.
7. Run weekly reports on all deposits and charges made in the Colonel Card ID system.
8. Balance all vendor sales reports to the total sales.
9. Reconcile and balance Banner Colonel Card account to the available cash balance reported in the Colonel Card ID system on a daily basis.
10. Balance on a daily basis, the ID Card System reports of online card and cash management center deposits with deposit reports generated from the online card office and the cash management center.
11. Analyze reports from the online card office and the cash management center to ensure accuracy of all deposits made.
12. Verify all credit card deposits made through the online card office and compare to the bank statement as well as the statements from the credit card processing companies to ensure that deposits made are properly recorded and accounted for.
13. Obtain from the Office of ID Card Services information needed on new vendors in order to create a vendor file in the Banner Financial System.
14. Run monthly vendor reports on all vendor transactions. These reports are balanced with the Colonel Card office reports. Once reports are balanced, payment requests for vendor payments are processed.
15. Produce a monthly trial balance report in the Banner Financial System. The report is used to balance all online card and cash management center deposits and all vendor transactions.
16. Provide necessary information to students, faculty and staff regarding the status of Colonel Card account balances, payments or charges when it is requested.
17. Prepare the necessary documents to issue a refund check of an amount remaining on deposit of a Colonel Card account only after a refund request has been approved by the ID Card Services office.
18. Transfer a portion of a student’s authorized credit balance to the student’s account balance in the Colonel Card System when such transfer is requested by the student. Review and verify Banner reports to ensure accuracy in the amount transferred from Banner.
19. Receive and keep on file monthly statements from credit card processing companies used to reconcile the Colonel Card Clearing bank account.
20. Maintain the supply of Colonel Card deposit slips and prepare order for additional deposit slips when necessary. Percentage Of Time 70
Responsibility / Duty Perform daily data entry of all transactions made to all University accounts including General Fund, Current Unrestricted and Restricted accounts, Auxiliary Enterprises, Non-Federal and Federal Grants and Contracts, Unexpended Plant Funds, Agency Funds, Endowment and Annuity Funds. Transactions include but not limited to journal entries, cash receipts and check vouchers. Perform daily to assure management of current true balances. Confer with appropriate personnel about account balances and interpretation of data posted.
Establish and maintain the Cash Receipt and the Journal Entry file for the current fiscal year and the files for the past seven years.
Assist the Supervisor of Accounts Payable and Travel with preparing daily journal entries, vouchers for payments, verifying and reconciling daily and monthly accounts payable reports, responds to questions or problems from students, faculty and staff.
Cashier and other duties as needed in the Fee Collection Center during registration periods or as needed. Responsible for other duties that may be assigned
Perform other duties as required and assigned by the Controller. Percentage Of Time 30
Posting Detail Information Minimum Experience Required

MINIMUM QUALIFICATIONS

Two years of experience or training in accounting, auditing, bookkeeping, or financial operations or computations.

EXPERIENCE SUBSTITUTION

Every 30 semester hours earned from an accredited college or university will substitute for one year of the required experience. Minimum Education Required Minimum Licenses Required Other Minimum Requirements Applicants must complete the application in its entirety with an electronic signature and date.

• Resumes will not be accepted as a substitute for the application.
• If education and employment history are not completed, the application will be disqualified.
• Please include any current and previous employment at Nicholls State University.

Personnel files are not pulled for application purposes. Applicants claiming education as a substitution for work experience must have their Official College Transcripts delivered to the Human Resources Department at hr@nicholls.edu or emailed directly to Jennifer.

Prejean@nicholls.edu prior to the job closing date. Unofficial transcripts are NOT accepted. Test(s) Required No Test Required. Preferred Education Preferred Experience Preferred Licenses Other Preferred Requirements Physical Demands Employment Year Fiscal Year
If Grant Period or Specified Period selected, please specify begin date If Grant Period or Specified Period selected, please specify end date Employment Basis Full-time
Proposed Ending Date (for faculty and grant funded positions) Posting Date 06/13/2025
Closing Date 06/23/2025
Special Instructions to Applicants This position will be available for hire July 1, 2025.