Accountant Assistant Position Available In Essex, Massachusetts

Accountant Assistant Spencer Home Services Peabody, MA Job Details Full-time Estimated:

$48.1K – $58.7K a year 17 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Inventory management No experience needed Mid-level Microsoft Office Finance Administrative experience High school diploma or GED Accounting QuickBooks Organizational skills Associate’s degree 2 years

Accounting Full Job Description Job Posting:

Accountant Assistant Spencer Home Services Location:

Peabody, MA (Serving Essex, Middlesex, and Suffolk Counties)

Salary:

Competitive Pay (based on experience) +

Comprehensive Benefits Job Type:

Full-Time About Spencer Home Services For over 42 years, Spencer Home Services, a family-owned leader in HVAC, electrical, and home comfort solutions, has served the North Shore with pride. With $7M in annual revenue and 5-star Google reviews, we’re known for same-day service, straightforward pricing, and a Lifetime Labor Warranty. Our diverse team thrives on innovation and shared success, delivering energy-efficient solutions like Mass Save-qualified installations. Join us to be part of a company that celebrates your contributions with rewards like our annual Aruba trip for top performers! Job Overview We’re seeking an Accountant Assistant with 2 years of experience to support our financial and administrative operations. The ideal candidate is highly organized, proficient in QuickBooks, and adept at managing invoices, purchase orders (POs), accounts payable/receivable, job costing, and inventory tracking across multiple software systems. If you excel at prioritizing tasks, meeting deadlines, and collaborating with finance to drive project success, this role offers year-round stability, comprehensive benefits, and a chance to grow with a trusted home services leader. Responsibilities Process and track invoices for residential and light commercial projects (e.g., HVAC installations, electrical upgrades), ensuring accuracy and timely billing. Manage accounts payable and accounts receivable, reconciling vendor payments and client receipts in QuickBooks. Create, track, and reconcile purchase orders (POs) for materials and services, maintaining accurate inventory records to support projects like heat pump or boiler installations. Perform job costing, analyzing charges for labor, materials, and overhead to ensure project profitability and alignment with budgets. Utilize QuickBooks to maintain financial records, generate reports, and track expenses, revenue, and project costs. Work in multiple software systems (e.g., QuickBooks, potentially ServiceTitan for job tracking) to streamline financial and administrative workflows (training provided if needed). Collaborate with the finance team to meet project deadlines and organizational goals, ensuring timely rebate processing (e.g., Mass Save programs) and payment schedules. Prioritize and manage multiple tasks, such as invoice processing, PO tracking, and financial reporting, while meeting deadlines in a fast-paced environment. Demonstrate high data processing ability, accurately handling large volumes of financial data, including invoices, POs, and inventory records. Support payroll preparation, ensuring technicians and staff are paid accurately and on time. Maintain organized digital and physical records for financial and administrative documents, ensuring compliance with company policies. Contribute to a culture of innovation by suggesting process improvements for financial, inventory, or administrative systems. Provide internal customer service, assisting technicians and office staff with financial inquiries or documentation needs.

Qualifications Experience :

2 years of experience in accounting, bookkeeping, or administrative roles, with hands-on expertise in QuickBooks, invoicing, POs, accounts payable/receivable, and job costing.

Skills :

Proficient in QuickBooks (e.g., QuickBooks Online or Desktop) for managing invoices, POs, accounts payable/receivable, job costing, and financial reporting. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively to meet deadlines. Understanding of purchase orders and inventory management, ensuring accurate tracking of materials and costs. High data processing ability to handle large volumes of financial and administrative data accurately.

Tech-Savvy :

Comfortable working in multiple software systems (e.g., QuickBooks, Microsoft Office, potentially ServiceTitan) and adaptable to new tools (training provided).

Collaboration :

Ability to work closely with the finance team to meet project deadlines and organizational goals, supporting project profitability and efficiency.

Soft Skills :

Detail-oriented, proactive, and communicative, with a team-oriented mindset to thrive in a diverse, innovative environment.

Bonus :

Familiarity with the home services industry (e.g., HVAC, electrical), Mass Save rebate processing, or ServiceTitan. Experience with inventory software or job costing tools is a plus.

Education :

High school diploma or equivalent required; associate’s degree in accounting, finance, or related field preferred.

Other :

Ability to pass a background check. Why Join Spencer Home Services?

Competitive Pay :

Plus performance-based incentives, including our annual Aruba trip for top performers.

Comprehensive Benefits :

Health, dental, vision insurance, paid time off (PTO), and sick time.

Year-Round Work :

Stable, full-time employment supporting diverse residential and light commercial projects.

Innovative Culture :

Join a diverse team that values innovation, collaboration, and shared success—our top value at Spencer.

Growth Opportunities :

Ongoing training (e.g., QuickBooks, ServiceTitan, inventory systems) and paths to advance within our accounting or administrative teams.

Community Impact :

Support energy-efficient solutions and community events like the Peabody International Festival.

Fast Hiring Process :

Apply today, and we’ll respond within 48 hours to get you started! How to Apply Ready to keep our finances on track? Send your resume and references highlighting your QuickBooks, invoicing, and job costing experience to . We’re excited to meet you and discuss how you can contribute to our team’s success! Spencer Home Services is an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive, innovative environment for all employees.

Requirements Employment Type:

Full-time Work Hours:

40 to 50 hours work

Required Education:

High school or equivalent

Required Experience:

None(2) years