Payroll Examiner 2 – Upstate Position Available In Broome, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP No The agency in which the vacancy exists. Agency People With Developmental Disabilities, Office for The job title for the vacancy. Title Payroll Examiner 2 – Upstate The job title for the vacancy. Occupational Category Clerical, Secretarial, Office Aide The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 15 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit ASU – Administrative Services Unit (CSEA) The minimum and maximum of the salary range for this vacancy. Salary Range From $59787 to $72429 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 8:30 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 4:30 PM If checked, the agency allows flextime. Flextime allowed? Yes If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes The county in which the vacancy is located. County Broome The street address where the vacancy is located. Street Address Broome Developmental Center 249 Glenwood Rd The city where the vacancy is located. City Binghamton The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 13905 The duties that the incumbent of the vacancy will be expected to perform. Duties Description Coordinate and oversee agency payroll operations.

• Review and interpret control agency bulletins; develop internal procedures to implement control agency directives; and advise staff and agency employees verbally and in writing.
• Certify the payroll for submission to the control agencies by using a variety of queries, internal controls and reports to confirm that all payroll submissions are complete and prepared in accordance with applicable laws, rules and regulations.
• Monitor volume of transactions, miscellaneous payments, taxes and deductions; and assign trained staff as needed to complete work accurately within established payroll deadlines.
• Receive and respond to written and oral communications from the Office of the State Comptroller, the Division of the Budget, the Governor’s Office of Employee Relations, and the Department of Civil Service with regard to payroll and time and attendance issues.
• Develop tools for use by staff to enhance payroll processing activities within the agency using standard office software programs. Direct the work and oversee employees performing payroll related functions.
• Assign work to subordinate staff according to the knowledge level of the incumbents, providing specific instructions, as needed.
• Answer questions and advise staff on an ongoing basis to address unusual payroll issues.
• Write and compile instructional materials and train subordinate and/or regional staff in payroll policies and procedures.
• Interview and hire staff, write probationary reports and performance evaluations, approve leave requests, and address disciplinary problems. Develop, implement, and monitor internal control procedures to ensure the timely submission of accurate payroll documents.
• Create and monitor compliance with time frames for the completion of payroll work in order to meet control agency deadlines.
• Review transactions to determine appropriateness and accuracy of position information and personal and job data; and independently resolve any discrepancies with appropriate parties prior to transaction submission.
• Produce, review and/or reconcile information in standard and special queries and reports that relate to the production of an accurate and timely payroll; check for errors and possible overpayments; and make appropriate corrections.
• Reconcile employee information in automated systems monitored by the Office of the State Comptroller (PayServ), the Department of Civil Service (NYSTEP), and internal agency payroll/personnel systems.
• Review work of subordinate staff, double-checking calculations and proofreading data entry as needed to ensure accuracy.
• Design and conduct regular audits of pay factors such as shift and inconvenience pay, to ensure employees are receiving all payments that they are entitled to receive in accordance with Department of Civil Service special salary treatments, negotiated agreements, and Office of the State Comptroller rules and regulations.
• Resolve payroll audit problems by working in partnership with control agency staff and agency personnel to clarify submissions and to correct them, as needed. Calculate and/or verify salary calculations and related factors for agency employees.
• Reconstruct employee salary histories by following standard procedures to determine and/or verify appropriate salary.
• Calculate and coordinate processing of salary increases, longevity payments, and performance advances.
• Calculate employee salaries taking into account eligibility for miscellaneous payments and additional factors.
• Calculate and issue corrected W-2 Wage Statements as necessary to report adjusted earnings and taxes for employees.
• Calculate, coordinate, and communicate back salary awards, settlements, penalties and garnishments in accordance with court orders, grievances, disciplinary proceedings, and arbitration decisions.
• May calculate the number of pay periods of sick leave with half pay entitlement for employees by applying knowledge of Civil Service Law, Office of the State Comptroller rules and regulations, and negotiated agreements.
• May determine eligibility and adjust vacation, sick, and personal leave credits for part-time annual salaried employees using various reports to calculate the additional hours worked beyond their payroll percentage and the amount of leave credits to be adjusted under the guidelines set forth by the Department of Civil Service.

Provide customer service to agency employees and department managers on payroll and/or personnel related issues.

• Answer various types of communications (phone, e-mail, and letters) from employees and managers concerning general payroll topics and specific personal status issues and inquiries.
• Write responses to authorized inquiries from banks, insurance companies, and government agencies regarding employees pay status, income, and benefit status using multiple systems to gather appropriate data.
• Write memos utilizing information from control agencies to notify employees and/or department managers of a wide variety of payroll and/or personnel related topics.
• Coordinate, organize and promote a targeted campaign to educate agency employees about direct deposit options and policies in order to increase participation in the direct deposit program.
• May coordinate and deliver informational sessions and new employee orientation programs on a variety of payroll, personnel, and benefit topics. May be assigned to special projects as needed, such as:
• Testing new or enhanced automated systems, such as leave and attendance systems or the Automated Interface, by performing system tests, identifying errors, and providing recommendations to program staff for system improvements.
• Preparing salary studies to advise management of the financial considerations of proposed actions.
• Preparing special salary memoranda and schedules for seasonal staff.
• Assisting agency budgeting and personnel staff with the preparation and review of Managerial/Confidential non-statutory performance advance plans.

LinkedIn:

https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all #LI-KT1 The minimum qualifications required for this vacancy. Minimum Qualifications Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.

Transfer Qualifications:

Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. Additional comments regarding the vacancy. Additional Comments

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).

The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.

• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA).

If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.
• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.
• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.
• Life insurance and Disability insurance.
• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

Paid Holidays and Leave:

° Thirteen (13) paid holidays each year. ° Thirteen (13) days of paid vacation leave initially. ° Five (5) days paid personal leave each year. ° Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. ° Up to three (3) days professional leave each year to participate in professional development events.

Health Care Coverage:

Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Paid Parental Leave:

Paid Parental Leave allows eligible employees to take up to 12 weeks of paid leave at full pay for each qualifying event. A qualifying event is defined as the birth of a child or placement of a child for adoption or foster care.

Retirement Program:

Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training:

NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://oer.ny.gov/training-and-professional-development.

• Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.
• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion.

We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs. Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Broome DDSOO Human Resources The telephone number to use for questions about this vacancy. Telephone 6072404786 The fax to use for this vacancy. Fax 6077700528 Email address for emailing applications, or to ask questions about this vacancy. Email Address Broome.

Careers@opwdd.ny.gov Address The street address of the contact for this vacancy. Street Broome Developmental Center 249 Glenwood Rd The city for the contact for this vacancy. City Binghamton The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 13905 Instructions for potential applicants. Notes on Applying Please email your resume to Broome.

Careers@opwdd.ny.gov and reference vacancy ID in your email.