Project Accountant Position Available In Suffolk, New York

Project Accountant

AURORA CONTRACTORS LLC 100

Raynor Avenue, Ronkonkoma, NY 11779 Project Accountant Classification Exempt Date 5/1/2025 Reports to Chief Financial Officer & Controller Who we are Aurora Contractors, LLC., is a construction management, design/build firm, general contractor that believes trust and shared values are essential to how we do business. We treat our clients and employees like family, valuing experience, and integrity in equal measure. Summary/Objective Responsible for managing the financial administration of construction projects, with a focus on subcontractor invoicing, vendor payments, and owner billing through AIA requisitions. Ensures accuracy, compliance, and timely processing of all financial documentation, supporting both the finance team and project management. Maintains daily oversight of invoice workflows, payment schedules, and project cost tracking using systems such as Vista Viewpoint, GC Pay, and Procore. Plays a key role in maintaining financial integrity from project initiation through closeout. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Project-Based Roles Owner Billing / AIA Requisitions Responsible for preparing and submitting monthly AIA billings. Responsible for coordinating with project teams on progress and change orders. Responsible for ensuring timely submission of required billing documents. Responsible for tracking owner payments and updating billing logs. Subcontractor Requisition & Vendor Invoice Processing Responsible for entering subcontractor/vendor requisitions and coding to the correct job and phase. Responsible for verifying contract amounts, retainage, and change orders. Responsible for reviewing backup documents and ensuring alignment with budgets. Responsible for monitoring approval workflows and following up as needed. Tiered Vendor Review & Waivers Responsible for tracking compliance for subcontractor, vendor, and union payments. Responsible for managing waiver collection and logs for tiered vendors. Responsible for cross-checking waivers with payment applications and communicating with Project Teams. Subcontractor Communication & Support Responsible for responding to inquiries on payments, documentation, and contracts. Responsible for resolving invoice issues with vendors and project teams. Responsible for sending remittance notices and payment confirmations. Accounts Payable Responsibilities Responsible for reviewing the AP inbox and routing invoices for approval. Responsible for ensuring accurate coding and contract compliance. Responsible for maintaining audit-ready AP documentation. Responsible for supporting month-end close by confirming approvals. Ongoing Maintenance & Documentation Responsible for reconciling vendor statements monthly. Responsible for maintaining current vendor records and W-9s. Responsible for organizing digital AP files for audits and closeouts. Special Projects Responsible for assisting the Finance Department and Controller with special projects as needed. Represents Company Responsible for successfully managing relationships, creating opportunities for positive recommendations and references, and representing as an example of Aurora’s Core Values. Competencies Effective Leadership Resolve conflicts. Patient and level-headed always. Firm but fair. Proactive, not reactive. Self-awareness (the ability to focus on yourself and how your actions, thoughts, or emotions impact those around you. If you’re highly self-aware, you can objectively evaluate yourself, manage your emotions, and understand correctly. how others perceive you) Staff management (hold team members accountable and operate efficiently) Collaboration and Teamwork (ability to work together effectively, communicate well, define roles and leadership, share resources, and actively listen to each other). Communication Proficiency (Articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills, as well as listening skills to gain understanding. The ability to deliver information in person, in writing, and in a digital world.) Effective Time Management (allocating the right time to the right activity. It allows individuals to make the best use of available time by prioritizing/delegating tasks according to their importance and the estimated time is taken to complete them) Personal Effectiveness Achieve goals/major milestones without being distracted by less important things. Demonstrate the ability to effectively cope with change. Make effective decisions even in the face of uncertainty. Develop strategies to manage workload through effective time and priority management. Problem solving and creativity. Engage in a growth mindset and self-development that supports work performance and growth. Technical Proficiency Microsoft Office Must be advanced Excel user Ability to utilize Vista Viewpoint Run reports Access & utilization dashboards Ability to utilize GC Pay. Certified in Project Financials on Procore Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This job operates in a professional office environment. The person in this position must be able to communicate clearly and exchange accurate information. The employee must regularly lift or move up to 10 pounds and frequently lift or move up to 25 pounds. Physical Demands This is largely a sedentary role; however, some filing may be involved. This would require the ability to move files, open filing cabinets and bend or stand as necessary. The employee is frequently required to position self to stand and/or walk to other areas of the office. The employee must regularly lift or move up to 10 pounds and frequently lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Position Type/Expected Hours of Work This is a full-time position. The days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand. Travel No travel is expected for this position, however occasionally site visits may be required. Required Education and Experience A bachelor’s degree in a related field or five to seven years of experience in Construction Finance. Demonstrated ability to manage multiple projects with efficiency and accuracy. Basic computer and accounting software skills. Additional Eligibility Qualifications None required for this position. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.