District Accountant and PIMS Coordinator Position Available In Northampton, Pennsylvania

District Accountant and PIMS Coordinator Pen Argyl Area School District 1620 Teels Rd, Pen Argyl, PA 18072

QUALIFICATIONS:

A Bachelor’s Degree in Business, Business Administration, Education, Accounting or equivalent is preferred. Must be familiar with GAAP, GASB and PA Public School Code. Must be proficient in a variety of database and accounting software such as Microsoft Excel, PowerPoint and Word. The person must become PIMS certified in Entry Level PIMS Administrator Track and become fully certified as a PIMS Administrator within 6 months from date of hire. Must have the physical and emotional stamina to perform effectively under pressure to meet State deadlines. Must have strong verbal, written, and interpersonal communication skills. Must possess initiative, resourcefulness, and organizational skills to solve problems and maintain quality work output with minimum supervision.

TERM OF EMPLOYMENT

12 Month Contract

RESPONSIBLE TO

Assistant Superintendent and Business Administrator

POSITION SUMMARY

Accounting responsibilities include administration of accounting practices, fiscal records and financial reports for the School District. PIMS responsibilities include collection, organization, reporting and analysis of student data for PIMS, making sure all timelines are met and data is accepted by the Pennsylvania Department of Education.

SPECIFIC DUTIES

A.

ACCOUNTING

Real Estate and Fixed Asset Management

• Maintains inventory records and determines values of fixed assets; recommends and enforces policies regarding after school use of buildings; secures adequate insurance and provides security for assets. Financial Accounting
• Maintains financial records of the General Fund to complete annual reports such as Act 16
• Reporting of Expenditures Relating to Exceptional Students and SHARRS
• School Health Annual Reimbursement Request System. Assists with other monthly and annual financial reports as requested by the Assistant Business Administrator and Business Administrator. Auditing
• Assists in ensuring proper recordings of all financial transactions, as well as, assists the Assistant Business Administrator in preparing for the pre
• and post-audit procedures, as well as reconciling internal and external audits. Cash Management
• Prepares receipts and enters receipts into General Fund accounts. Assists in reconciling assigned bank statements to various source documents. Serves as backup to Assistant Business Administrator in preparation of bills for payment, processing checks and preparing payments for approval in the Board agenda. Federal Programs
• Assists the Assistant Business Administrator in interacting with the Federal Programs Supervisor in order to maintain grants and control of expended and unexpended monies. Cafeteria Program
• Assists the Business Administrator in the daily operations of the School Breakfast Program and National School Lunch Program. Reconciles the monthly Profit and Loss Statements. Calculates and records donations to student accounts. Processes year end rollover. Payroll Administration
• Serves as the backup to the confidential secretary in preparing and processing the biweekly payroll and all tax forms relating to payroll matters.

Assumes any other responsibilities as assigned by the Business Administrator or Assistant Business Administrator. B. PIMS Collects and monitors reports and data needed to comply with State and Federal requirements. Participates in the management of the District’s student information system and data warehousing. Works with the District’s student information system vendor(s) in handling changes to PIMS reporting requirements and turn-keys to building administrators and administrative assistants as well as the IT department. Contacts the PIMS Help Desk to log issues and/or questions on behalf of the District related to PIMS. Manages data entry and collection of student data and reporting for PIMS. Ensures accuracy of PASecure ID system. Prepares and submits state required Accuracy Certification Statements upon review by the appropriate District administrator(s). Reports chronic data and data reporting issues to the Assistant Superintendent [or designee]. Trains appropriate personnel on the District student information system and PIMS. Reads and interprets all PIMS manuals and guidelines and (a) communicates information as necessary to District staff and (b) ensures all changes and updates to aforementioned manuals and guidelines are reflected in District procedures. Provides guidance and facilitates information to District personnel in the areas of the District’s information systems and PIMS. Reviews any and all newly created State and Federal reports and addresses the changes as needed with end-users. Meets deadlines for data submission to PDE. Downloads and uploads various student files to/from the District’s information systems. Downloads and uploads various files to/from the PDE system (both PASecure and PIMS). Understands and correctly interprets error reports related to data movement process between the District student information system and PDE’s system. Communicates with PDE and Intermediate Unit (IU) in managing student reporting and PIMS. In conjunction with the Wind Gap Full-Time Secretary/Child Accounting Secretary and Student Activities Bookkeeper, coordinates attendance reporting with the building attendance secretaries. In conjunction with the Wind Gap Full-Time Secretary/Child Accounting Secretary and Student Activities Bookkeeper, meets with auditors as it relates to PDE reports and responds to auditor’s questions. In conjunction with the Wind Gap Full-Time Secretary/Child Accounting Secretary and Student Activities Bookkeeper, maintains files for Homebound students, Home Schooled students, Foster students (1305), Institutional Placement students (1306), Non-Public students, Inactive students, Career Institute of Technology (CIT) students, IU #20 students and Cyber School students. Prepares Instructional Time Summary Report and files the report with PDE. In conjunction with the Wind Gap Full-Time Secretary/Child Accounting Secretary and Student Activities Bookkeeper, creates requested reports and trains requestors on how to create reports for various purposes. Attends webinars, meetings, and/or conferences conducted by State or student information system vendor(s) on PIMS reporting subjects. Assumes any other responsibilities as assigned by the Assistant Superintendent [or designee].

Job Type:

Full-time Pay:

From $60,000.00 per year

Benefits:

403(b) Flexible spending account Health insurance On-the-job training Paid sick time Professional development assistance Retirement plan Travel reimbursement Tuition reimbursement

Schedule:

Monday to

Friday Work Location:

In person