Accounting Admin Position Available In Suffolk, New York

Job Title:

Part-Time Accounting/Office Admin Job Description As an Office Assistant, you will play a crucial role in managing accounts receivable and payable, invoicing customers, ensuring timely collections, and processing vendor payments. You will also be responsible for entering and developing sales and work orders, assisting with quote generation, and supporting trade compliance by maintaining export paperwork. Your role will involve data input into our ERP system, maintaining accurate inventory and production records, and interacting with customers and vendors to resolve issues efficiently. Responsibilities Manage accounts receivable and accounts payable. Invoice customers and ensure on-time collections. Pay vendor invoices and track payment schedules. Enter and develop sales orders and work orders. Assist with quote generation for customers. Support trade compliance by completing and maintaining export paperwork. Input data into our ERP system, preferably Fishbowl. Maintain accurate records of inventory and production. Interact with customers and vendors to resolve issues. Essential Skills High school diploma or equivalent. Proficiency in QuickBooks Online. Proficiency in Microsoft Excel, Word, and Outlook. Experience with ERP systems, Fishbowl experience is a plus. Strong attention to detail. Clear written and verbal communication skills. Ability to work independently and prioritize tasks. 1-2 years of experience in an office setting. Additional Skills & Qualifications Familiarity with manufacturing environments. Experience in defense manufacturing or ITAR compliance. Data entry skills. Customer service skills. Work Environment This is a part-time hybrid position, requiring 20 hours per week with flexible hours. The preferred working hours are in the morning shift from 8 am to 12 pm. The role entails administrative support and involves working in a manufacturing environment, with a preference for candidates familiar with defense manufacturing or ITAR compliance. Dress code is business casual.

P Pay and Benefits The pay range for this position is $23.00 – $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Bohemia,NY.

Application Deadline This position is anticipated to close on Jun 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.