Supervisor, AP/AR Dealership Billing Position Available In Palm Beach, Florida

Supervisor, AP/AR Dealership Billing Total Warranty Services – 3.5

Boca Raton, FL Job Details Full-time Estimated:

$56.7K – $71.9K a year 14 hours ago Qualifications Microsoft PowerPoint Microsoft Word General ledger reconciliation Microsoft Excel Accounts payable Mid-level Microsoft Office Finance Analysis skills Supervising experience Project management Bachelor’s degree Accounting Organizational skills Business 2 years Accounting Communication skills Workday Full Job Description The Dealer Billing Supervisor (“Supervisor”) reports directly into the Senior Manager of Accounts Payable (“AP”) and Accounts Receivable (“AR”), and manages the full cycle receivables and payables process for a critical part of TWS’s business: dealership billing. Dealership billing is high volume and fast paced; it has two essential functions: a dedicated process to collect contract payments from in-network dealerships, and a dedicated process to remit commissions and incentive payments for contract sales. Approximately 6 team members support Dealer Billing, rolling up under the Supervisor. In addition to dealer billing, the team has independent contributors overseeing Claims, standard AP (“SG&A”), and standard AR. The Supervisor will support the Senior Manager by reviewing and approving work from the Claims, SG&A, and AR team members as needed. Further, the Supervisor will assist the Senior Manager with special projects and staffing needs including hiring, training, and coaching new associates. Due to the unique nature of dealership billing, the Supervisor must be a self-starter, very quick learner, expert task manager, proficient communicator, strong leader, skilled Excel user, and possess unwavering work ethic.

ESSENTIAL DUTIES & RESPONSIBILITIES

Oversee the daily workflow within dealer billing, maintaining excellent organization and ensuring that any exceptional processes are properly added to task lists and complete on time. Manage the team’s workload so that all 100+ dealer billing schedules are imported timely and accurately, payment selection is error free, pay runs are complete timely, and remittance advice is emailed or uploaded as required. Assist the Senior Manager in maintaining a nimble team: as process changes come down the pipeline, understand them thoroughly, communicate them, and update task lists accordingly. Supervise, train, develop, and evaluate staff members (informally and in formal performance reviews). Assist the Senior Manager in developing a team of subject matter experts. Update standard operating procedures (“SOP’s”) and checklists to maximize the team’s productivity. Review transactions from AP Claims and SG&A team members, in a timely manner and in compliance with the company’s policies and procedures. Assist with general ledger reconciliations; determine which entries need to be recorded and assign entries to AP staff. Assist Senior Manager with AP’s month-end close process for all legal entities – be willing and able to own the process when necessary. Maintain the AR and AP Aging reports for dealer billing clients, ensuring invoices are paid timely. Assist Senior Manager with a monthly process to review and determine how to handle outstanding checks. Research, analyze, and reconcile complex accounts, maintaining meticulous records and files. Answer inquiries from internal and external stakeholders by researching and interpreting data contained within the Company’s systems of record; must be able to problem solve quickly and expertly. Must be able to manage multiple tasks and projects with tight deadlines. Must be able to work in a fast-paced environment and manage a high volume of transactions and various payment processes being performed in parallel. Must be a self-starter with a strong sense of ownership. Must be skilled with Excel; the vast majority of dealer billing tasks required big-data Excel manipulation. Special projects as assigned. Bachelor’s degree in Business, Accounting, Finance, or a related field is strongly preferred 2+ years’ combined experience in AP and AR Experience in a supervisory role Knowledge of automated/electronic accounting systems such as Workday Excellent time and project management skills Excellent organizational skills and attention to detail Strong analytical and problem-solving skills Excellent verbal and written communication skills Advanced Microsoft Office (Excel, Word, PowerPoint, Outlook) Must be able to multi-task and effectively balance competing priorities