Payroll and Accounting Specialist Position Available In Macon, Alabama

Payroll and Accounting Specialist 4.0 4.0 out of 5 stars Tuskegee, AL Macon County Board of Education Job Description for

Payroll and Accounting Specialist Position Summary:

The Payroll and Accounting Specialist is responsible for accurately processing payroll and maintaining financial records in compliance with federal, state, and local regulations. This role requires strong attention to detail and the ability to manage multiple financial functions including payroll processing, reconciliation, and financial reporting. The specialist will work collaboratively with the Finance and Human Resources departments to ensure timely and accurate employee compensation and fiscal accountability across the school district.

Reports To:

Chief School Financial Officer and Director of Human Resources and Professional Learning Classification:

Full-Time (Classified)

FLSA Status:

Non-Exempt Work Term:

240

Days Full-Time Salary Range:

MCBOE Salary Schedule Qualifications:

High school diploma (associate’s degree preferred) Minimum of three years of related experience Knowledge of federal and state payroll regulations, tax laws, and employee benefits reporting Fingerprint clearance with the Alabama State Department of Education prior to the start date

Essential Duties and Responsibilities:

Process accounts receivable and payable transactions accurately and on schedule Prepare, distribute, and record invoices and vendor payments Maintain accurate and comprehensive records related to accounts payable and receivable Maintain detailed and up-to-date financial records for all transactions within area of responsibility Process monthly payroll for all district employees, ensuring accuracy and timeliness Maintain accurate payroll data, including salaries, tax withholdings, and leave balances Review and verify timesheets, leave forms, and related payroll documentation Prepare and file payroll-related tax reports (W-2s, 941s, etc.) in compliance with IRS and state laws Reconcile payroll and financial accounts, including general ledger and bank statements Assist with internal and external audits by providing required payroll and accounting documentation Collaborate with human resources to validate employee data, benefits, and compensation changes Respond to employee inquiries regarding payroll, deductions, taxes, and leave Track and report employee leave accruals and usage Support budgeting, reporting, and other financial management tasks Recommend and support implementation of process improvements and technology integration in financial operations Perform other duties as assigned by the Chief School Financial Officer and/or

Director of Human Resources Required Skills and Competencies:

Ability to follow both oral and written directions and instructions. Ability to communicate clearly, orally, and in writing. Ability to effectively present information to others and respond to stakeholders. Ability to maintain the confidentiality of matters. Ability to effectively manage time and responsibilities. Ability to be professional in appearance, attitude, and demeanor. Ability to be punctual and comply with a precise work schedule. Ability to establish and maintain cooperative and effective working relationships with others. Advanced understanding and knowledge of current technology and computer software.

Physical Requirements:

While performing the duties of this job, the employee may be required to sit for extended periods of time. The employee must also talk, hear, stand, and walk. The employee may be required to use their hands to finger, handle, feel, and/or reach. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.