Accounts Payable Advocate Position Available In Mobile, Alabama

Accounts Payable Advocate 2.6 2.6 out of 5 stars Mobile, AL The Accounts Payable Advocate will be managing the Accounts Payable business process from invoice intake to vendor payments and reconciliation. This will include analyzing transactions to ensure compliance with internal controls, reconciling Accounts Payable ledgers to validate charges and ensuring accurate and timely payments. Advocates need to be able to identify trends, inefficiencies, and opportunities for improvements or cost savings. Communication and resolution skills are key for this role as well as collaboration with adjacent departments and key personnel. These Goals and objectives are not to be construed as a complete statement of all duties performed; employees will be required to perform other job-related duties as required. Goals and objectives are subject to change. All activities must be in compliance with Equal Employment Opportunity laws, HIPAA, ERISA and other regulations, as appropriate.

Essential Functions:

In addition to working as prescribed in our Performance Factors specific responsibilities of this role include: Manage the Accounts Payable business process using current accounting software platforms. Analyze workflow processes for efficiency and needed improvement. Professionally communicate with vendors and inhouse approvers about matters from routine inquiries to the resolution of payment/invoice discrepancies. Set up new vendors in accordance with company policies and software requirements. Prepare and process weekly vendor payments through printed checks, ACH and wire payments. Manage pending approvals and exceptions in the AccuImage platform and notify management/approvers when appropriate. Assist in scheduling and forecasting weekly, monthly and quarterly payments. Accurately input invoice data into financial data processing system according to company procedures and with an understanding of correct expense accounts and cost centers. Compare purchase orders, prices, terms of payment and other charges to ensure accuracy. Reconcile vendor accounts, monthly vendor statements and the accounts payable ledger, and investigate any discrepancies or missed postings. Maintain 1099 vendor files for accuracy and up to date W9 s for tax reporting. Complete AP tasks for month end closings within the timeframe set by Accounting and Finance management, mainly managing and reconciling multiple credit card accounts/statements. Fulfill Year End Audit requests and assist in any other functions required for audit completion. Understand compliance issues around accounts payable processes (W-9, sales tax, etc.).

Minimum Requirements:

Education/Experience/Certification Requirements Associates degree in related field and 1-2 years direct Accounts Payable experience Excellent communication (written and oral) and interpersonal skills. Strong organizational, multi-tasking, and time-management skills. Must be detail oriented and able to follow through on issues to resolution. Must be able to act both independently and as a team member. Someone who is flexible and able to deal with frequent interruptions and changing priorities.

Preferred Qualifications:

Someone with a financial/bookkeeping background with experience in various software platforms.

Working Environment/Physical Demands Working Environment:

General office environment: Works generally at a desk in a well-lighted, air-conditioned cubicle/office, with moderate noise levels. Periods of stress may occur.

Physical Demands:

Activities require a significant amount of sitting at office and work desks and in front of a computer monitor. Some walking and standing relative to interaction with other personnel.

Travel Requirements:

None Occasional Moderate Frequent Very Frequent (25% or Less) (25% – 40%) (40% – 80%) (80% or more) Other possible

Unofficial Titles:

Unofficial titles may be given by the manager and used for calling cards and email signatures.

Note:

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This document does not create an employment contract, implied or otherwise. It does not alter the “at will” employment relationship between the company and the employee. Individual Contributor