Fleet Accounting Specialist- PT Position Available In Pulaski, Arkansas

Fleet Accounting Specialist

• PT
  
  Salary
  $20.00
• $22.00 Hourly
  Location Little Rock, AR
  Job Type
  Part Time
• Regular Position
  Job Number

FL-2025-06

Department
Fleet Department
Division
Flt-Financial Management
Opening Date
06/09/2025
Closing Date
6/18/2025 11:59 PM Central
FLSA
Non-Exempt
Bargaining Unit
N/A
Supervisory Responsibility?
No
On-Line Applications Only?
Yes

Department:

Fleet Services
Grade
0
The City of Little Rock provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, or status as a covered veteran in accordance with applicable federal, state, and local laws. City of Little Rock complies with applicable state and local laws governing non-discrimination in employment in every work location. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Job Objective & Safety/Security Sensitive Designation

SAFETY/SECURITY SENSITIVE DESIGNATION & JOB OBJECTIVE

JOB

OBJECTIVE

To provide administrative support for the financial activities of the Fleet Support Services Division by maintaining accounting and budgetary files and records, compiling financial information, and typing documents and reports. Essential Functions

ESSENTIAL FUNCTIONS & SUPERVISORY RESPONSIBILITIES

Compiles information and prepares billing statements for City departments and other customers for services performed by the Department of Fleet Services; monitors payment of bills; maintains records of billing transactions.
Prepares accounting records and maintains manual and automated journals; reviews records to ensure all information is accurate and complete.
Reconciles cash, petty cash, revenue, expenditure, and accounts receivable accounts monthly for Department of Fleet Services.
Reconciles and enters Fleet Services’ (including Vehicle Storage) cashbook journals from the sale of vehicles and equipment, insurance proceeds, and accounts receivable into the City’s Financial System; notifies Support Services Manager of any discrepancies identified during reconciliation process.
Monitors division budget accounts, checks purchase orders for accuracy and maintains a hard copy file for purchasing documentation.
Deposits and records to appropriate accounts monies collected from outside billings, online sales, insurance reimbursements and other checks received in compliance with all applicable guidelines, policies, and procedures.
Prepares equipment receipt forms to maintain accounting records and manual journals; reviews records to ensure all information is accurate and complete.
Conducts quarterly audits of specific parts of Fleet Service inventory warehouses and prepares reconcilement and adjustment forms for Internal Auditors.
Prepares inventory reports and count sheets for quarterly physical inventory cycle process.
Prepares regular and special reports; runs financial reports and extracts data utilizing the Lawson system.
Provides assistance to the Support Services Manager by conducting customer inquiry follow-ups and in the preparation of monthly and quarterly financial and performance reports.
Serves as backup to the Fleet Asset Specialist by compiling and entering information for vehicle insurance claims in the Fleet Management System and verifies that claims are setup in the vendor insurance portal.
Enters vehicle insurance checks received into the Fleet Management System; reconciles insurance proceeds against the insurance check register to verify receipt of funds.
Records inventory changes in the vendor’s insurance portal to verify proper coverage of City vehicles and equipment.
Answers questions and provides information regarding Departmental financial data as requested.
Enters invoice information received from the Fleet Asset Specialist into a computer to generate automated payment vouchers; checks information for accuracy and attaches invoices to requisition forms and routes to appropriate personnel.
Reviews and processes purchase orders and requisitions for specific Divisions, annual contractors’ purchases, and Department petty cash funds; verifies invoices to ensure they are charged to the proper budget accounts.
Maintains hard copy and computer files and records of Division accounting records, correspondence, reports and other related information.
Provides information and answers questions from members of the public or City employees regarding accounting records; receives and researches complaints from vendors and City employees regarding purchase orders, requisitions, and billing discrepancies.
Operates a computer with database, spreadsheet, and word processing software to generate correspondence, memoranda, and reports in the performance of essential job functions.
Operates a City pool automobile in the performance of essential functions.
Minimum Qualifications, Additional Requirements and Supervisory Responsibilities

SUPERVISORY RESPONSIBILITIES

None.

MINIMUM QUALIFICATIONS & ADDITIONAL REQUIREMENTS

These knowledge, skills, and abilities are usually, although not always, acquired through completion of two (2) years of college coursework in Business Administration, Accounting, or a related area; and two (2) years of administrative experience or a related area. Equivalent combinations of education and experience will be considered.

ADDITIONAL REQUIREMENT

Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver’s License before employment and maintain licensure for the duration of employment in this position.

DISCLAIMER

This document does not create an employment contract, implied or otherwise.