Accounts Payable Assistant Position Available In Duval, Florida

Accounts Payable Assistant ThermaServe Mechanical Inc Jacksonville, FL Job Details Full-time $19.50 an hour 2 days ago Qualifications Microsoft Word Microsoft Excel Microsoft Outlook Accounts payable Mid-level Microsoft Office Accounting Contracts 2 years Communication skills Time management

Full Job Description Job Title:

Accounts Payable Assistant Work Hours:

Full-time – Monday through

Friday Location:

Jacksonville, FL About the Role Join a high-performing commercial HVAC and plumbing service contractor as an Accounts Payable Assistant , where you’ll play a vital role in maintaining financial accuracy and vendor relationships . This is a fast-paced, team-oriented role ideal for a detail-oriented professional who thrives on problem-solving, organization, and process efficiency . The ideal candidate is highly organized, adaptable, and skilled in accounting principles , with at least two years of experience in accounts payable . If you’re looking for a dynamic work environment where you can contribute to a growing company while developing your financial expertise, we encourage you to apply! Key Responsibilities & Time Allocation Invoice Processing & Expense Management (40%) Verify and record expenses to appropriate accounts and cost centers by analyzing invoices. Review and resolve invoice discrepancies , ensuring accurate billing and payment records. Ensure credits are received for outstanding vendor memos and applied correctly. Vendor & Payment Management (30%) Process vendor payments in compliance with company policies and payment schedules. Maintain and complete vendor credit applications, subcontracts, COIs, and W-9s . Ensure all vendor accounts remain in good standing through timely reconciliation. Credit Card & Financial Reconciliation (20%) Manage and reconcile company credit card transactions , ensuring accurate allocations. Assist in month-end closing by reconciling accounts payable records with financial reports. Maintain detailed and organized records to support financial audits. Administrative & Compliance Support (10%) Assist in responding to vendor inquiries and resolving payment-related issues. Support internal teams with accurate financial data and reporting as needed. Ensure compliance with financial regulations and company policies . What We’re Looking For We are seeking a proactive and detail-oriented professional who thrives in a structured yet fast-paced environment . The ideal candidate is meticulous with numbers, adaptable to change, and an excellent communicator . If you enjoy working with financial data, problem-solving, and building strong vendor relationships , this role is for you! Qualifications 2+ years of experience in accounts payable, bookkeeping, or accounting. Intermediate knowledge of AP/AR and general accounting principles. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to analyze and interpret financial documents and contracts . Strong time management and multitasking skills. Excellent written and verbal communication skills. Ability to work independently and collaboratively in a team environment. Service industry experience is a plus!

Compensation:

$19.50/hour (dependent upon experience) Why Join Us? Work with a leading commercial HVAC and plumbing contractor in a growing industry. Be part of a dynamic, supportive, and collaborative team . Enjoy opportunities for professional growth and skill development . Competitive compensation and a great work environment . Experience Required 2 year(s): Experience in accounts payable, bookkeeping, or accounting. 1 – 3 years: Intermediate knowledge of AP/AR and general accounting principles. 1 – 3 years: Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.